As Needed Locksmith Services for HHSC Region 8 Locations

The Texas Health and Human Services Commission (HHSC) is seeking competitive bids for as-needed locksmith services across HHS Region 8, which encompasses multiple counties in South Texas, including Bexar County. The solicitation (IFB No. #HHS0016281) covers comprehensive locksmith services for 42 facilities, including installing and maintaining combination keypad locks, key duplication, rekeying file cabinets and doors, unlocking agency vehicles, repairing locks, and installing ADA-compliant lever locks. Bidders must have a minimum of five years of relevant experience, with personnel licensed as locksmiths through the Texas Department of Public Safety and at least 18 years old. The initial contract term runs from September 1, 2025, through August 31, 2026, with options for two one-year renewals. Responses are due by August 1, 2025, at 10:30 AM Central Time, with evaluation criteria focusing on best value to the state, considering the bidder's ability to meet requirements, performance delivery capabilities, and pricing. Pricing will be assessed using the provided Pricing Sheet, with evaluation based on the lowest price per line item.

The solicitation does not explicitly mention specific set-aside designations or restrictions on respondent types. Bidders must provide three verifiable references and comply with comprehensive insurance requirements, including workers' compensation, commercial general liability, and professional liability insurance with specified minimum coverage amounts. The historical spend for similar services is approximately $130,000 from March 2, 2023, through August 31, 2025, with the new contract including an estimated annual parts usage of $10,000 and a markup not to exceed 20%. Potential bidders must complete multiple exhibits, including Exhibit G (Application for Texas Identification Number), Exhibit A (Solicitation Affirmations), Exhibit C (Pricing Sheet), and Exhibit E (Bidder Reference Form), with incomplete submissions potentially resulting in disqualification. The contract will cover locksmith services across a diverse range of locations in South Texas, including San Antonio, Boerne, Crystal City, Del Rio, Eagle Pass, Kerrville, New Braunfels, and other regional municipalities.