Artificial Intelligence (AI) toolbox for Teachers (2025-26 school year)

The Providence Public School Department is seeking vendors to provide an Artificial Intelligence (AI) toolbox for teachers during the 2025-26 school year through a competitive Request for Proposals (RFP). The procurement targets middle schools with 400-800 students and requires an AI toolbox with specific capabilities including changing reading levels, providing student work feedback, generating curriculum, inspecting writing, converting video/articles to condensed slides, creating assessments and lesson plans, and generating word problems. Proposals will be evaluated using a 100-point scoring system, with points allocated across company/product profile (0-10 points), alignment with specific needs (0-80 points), implementation ease (0-10 points), and additional features like free trials (max 10 points). A minimum 75-point threshold is required to advance to cost proposal review. The proposal opening is scheduled for Thursday, May 22, 2025 at 1:00 PM, with a question deadline of Thursday, May 8, 2025 at 4:30 PM. The contract will commence upon award and terminate on June 30, 2026, with no pre-bid conference planned.

The RFP does not specify explicit set-aside designations or restrictions on respondent organization types. The procurement is funded through the local budget and aligns with the district's community-designed Turnaround Action Plan, which aims to improve the school experience for students and families. Vendors must provide comprehensive pricing including appropriate district licensing, and are encouraged to offer pilot programs or bonus features to enhance their proposals. The maximum budget for the AI toolbox is $100,000, representing the total available funding for the contract period. No information is provided about incumbent vendors or existing technological infrastructure that might require integration. Vendors will need to demonstrate their ability to meet the specific AI toolbox requirements and align with the district's educational objectives through a comprehensive and competitive proposal.