Artificial Christmas Tree for Public Square

The City of Hagerstown is requesting proposals for the purchase, delivery, installation, annual removal, and storage of a commercial-grade artificial Christmas tree for Downtown Hagerstown's public square, with proposals due September 10, 2026 at 2:00 p.m. and initial installation required by November 16, 2026.

The scope encompasses a single-cycle acquisition and perpetual annual services: initial tree purchase and delivery, labor for installation and annual removal, year-round storage, and inspection. The tree must be commercial-grade, suitable for outdoor public display, and utilize C-7 Minleon retrofit LED lamps. The installation location is equipped with four 120-volt GFCI-protected duplex outlets on timers. Existing anchoring points are available at the site; if the manufacturer's engineered anchoring system requires excavation, pavement modification, or embedded anchors, the City will permit such work provided consideration is given to underground electric and sprinkler utilities. The tree must meet a design wind speed criterion of 115 miles per hour. Prime offerors may satisfy project reference requirements using relevant experience of proposed subcontractors, manufacturers, or installation partners performing substantial portions of the work.

The City has not established a set budget for the initial tree acquisition or recurring annual services. Evaluation criteria include cost-effectiveness, product durability and aesthetic appeal, and the vendor's demonstrated capacity to reliably execute annual installation and removal cycles. Award will be made to the qualified vendor offering the best value to the City. The contract term and renewal options are specified in the full RFP (P1886.27). Addendum I, issued September 1, 2026, includes photographs of the installation location, existing anchoring infrastructure, and electrical outlet details, and clarifies that bids are due September 10, 2026.