RFP P1886.27.pdf
PDF 153 KB Posted
- Attached to
- Artificial Christmas Tree for Public Square
- Solicitation number
- BPM058492
- Issued by
- Washington County, Maryland
About this file
This is a Request for Proposal (RFP) issued by the City of Hagerstown, Maryland, for the purchase, delivery, installation, annual removal, and storage of a commercial-grade artificial Christmas tree designated as a signature holiday feature for Downtown Hagerstown's public square. The project requires vendors to provide a tree suitable for outdoor public display with associated services including annual installation and removal cycles and year-round storage. The RFP establishes specific requirements for tree specifications, delivery timelines, and installation standards to ensure the tree functions as an attractive seasonal centerpiece for the downtown area. Interested vendors must submit proposals by the deadline specified in the bid documents, with evaluation based on quality, pricing, and ability to meet the city's operational requirements for ongoing maintenance and storage.
The proposal should include comprehensive pricing for all services: the initial purchase and delivery of the tree, installation labor, annual removal procedures, and storage fees for the off-season period. Vendors must demonstrate experience with commercial-grade artificial trees and capability to manage the complete lifecycle of the product over the contract term. The city will evaluate bids based on cost-effectiveness, product durability and aesthetic appeal, and the vendor's capacity to reliably execute annual installation and removal cycles. Award of the contract will be made to the qualified vendor offering the best value to the city, with the contract term and any renewal options specified in the full bid documents.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| P1886.27 Addendum II Questions and Answers.pdf | ||
| P1886.27 Addendum I Questions and Answers.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
August 18. 2026
PROPOSAL NO. P1886.27
Artificial Christmas Tree for Public Square
The City of Hagerstown is seeking proposals from qualified vendors for the purchase, delivery, installation, annual removal, and storage of a commercial-grade artificial Christmas tree to serve as a signature holiday feature in Downtown Hagerstown, Maryland.
All inquiries should be directed, in writing to Tyler French (Procurement Administrator) at tfrench@hagerstownmd.org. Specifications and instructions can be found via electronic format on the City of
Hagerstown’s website at http://www.hagerstownmd.org/bids.aspx. Prospective vendors are responsible for making copies as required to satisfy their needs. The City is the sole entity authorized to provide this Request for Proposal (“RFP”) package to interested companies or individuals. Firms who are working with an RFP package from another source may have an incomplete set of documents. The City assumes no responsibility for any error, omission, or misinterpretation resulting from a company’s use of an incomplete RFP package.
Addendums will be posted to the City’s website. Check the webpage for the particular proposal solicitation for any posted addendum(s).
Proposals will be received via the City of Hagerstown’s Dropbox using the following link:
https://www.dropbox.com/request/rqbychdkvyhzgsla1bbs by no later than Thursday, September 10, 2026, at
2:00 PM. All proposals must be named “P1886.27 (Name of Firm) – Christmas Tree.” The City of
Hagerstown will not assume responsibility for any proposals that are submitted late or incorrectly.
The City of Hagerstown shall make positive efforts to utilize Disadvantaged Business Enterprises for its supplies and service and shall allow these sources the maximum feasible opportunity to compete for contracts. The City of Hagerstown does not discriminate on the basis of race, color, national origin, sex, religion, age and disability in employment or provision of service.
The City of Hagerstown reserves the right to accept proposals individually or collectively, to accept or reject any or all proposals, waive any informalities, and take whatever action is to the best interest of the City of Hagerstown.
Tyler French
Procurement Administrator
CITY OF HAGERSTOWN
file://///fs1/sdata/shared/ACCTG/DEPT/Procurement%20Administration/Bids%20and%20Proposals/2022/P1737.22%20Branding%20Initiative/tfrench@hagerstownmd.org http://www.hagerstownmd.org/bids.aspx https://www.dropbox.com/request/rqbychdkvyhzgsla1bbs
File details come from the government source that posted it. Updated .