P1886.27 Addendum II Questions and Answers.pdf
PDF 480 KB Posted
- Attached to
- Artificial Christmas Tree for Public Square
- Solicitation number
- BPM058492
- Issued by
- Washington County, Maryland
About this file
This is Addendum II to a Request for Proposals issued by the City of Hagerstown, Maryland for the acquisition and ongoing maintenance of a commercial-grade artificial Christmas tree for the downtown public square. The addendum provides clarifications to prospective bidders in response to submitted questions regarding project specifications. Proposals are due September 10, 2026 at 2:00 p.m., with initial installation required by November 16, 2026. The tree must meet commercial-grade standards suitable for outdoor public display, utilize C-7 Minleon retrofit LED lamps, and withstand design wind speeds of 115 miles per hour. The installation site includes four existing 120-volt GFCI-protected duplex outlets on timers and available anchoring points; if the manufacturer's engineered anchoring system requires excavation, pavement modification, or embedded anchors, the City will permit such work with consideration given to underground utilities. The contract scope includes a single tree purchase and delivery, installation labor, and perpetual annual services encompassing removal, year-round storage, and inspection.
The City of Hagerstown has not established a set budget for either the initial tree acquisition or recurring annual services. Evaluation will be based on cost-effectiveness, product durability and aesthetic appeal, and the vendor's demonstrated capacity to reliably execute annual installation and removal cycles, with award to the qualified vendor offering the best value. Addendum II specifically addresses bidder inquiries regarding site measurements, confirming that the center of the tree base to the back face of the planter curb is 8 feet, with the addendum including Street View photographs and site pictures with marked anchoring points and base locations to guide bidders.
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Other files
| File | Type | Posted |
|---|---|---|
| P1886.27 Addendum I Questions and Answers.pdf | ||
| RFP P1886.27.pdf |
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Text version
PROPOSAL NO. P1886.27
ADDENDUM NO. II
CITY OF HAGERSTOWN
HAGERSTOWN, MARYLAND
Artificial Christmas Tree for Public Square
Date: Wednesday, September 2, 2026 Bids Due: Thursday, September 10, 2026 at 2:00 P.M.
To Bidders:
This Addendum is hereby made a part of the Contract Documents on which all bids will be based and is issued to clarify the original documents.
Please acknowledge receipt of this Addendum at the appropriate space on the bid form by inserting its number and date. This Addendum consists of three (3) pages. This Addendum forms a part of the contract Documents as it supplements and/or modifies as follows:
ADDENDUM II – QUESTIONS AND ANSWERS
Proposal No. P1886.27 Artificial Christmas Tree for Public Square
The attention to bidders submitting proposals for the above project is called to the following addendum that contains responses to all questions submitted by the prospective bidders. The items set forth herein, whether of omission, addition, substitution or clarifications are all to be included in and form part of the proposal submitted. This addendum shall take precedence or provide clarification.
All questions are sorted numerically as received from bidders and the response provided follows directly after each question submitted.
The above-mentioned Addendum follows.
QUESTIONS AND ANSWERS:
Q1. Would it be possible to get the measurements of the diameter of the area that you sent photos of where the tree is supposed to go?
A1. The center of the tree base to the back face of the planter curb was designed to be 8’. Included in this
Addendum is a picture from Street View of the area and also attached is a picture with red dots showing where the base of the tree will go and the anchors (the dot in the center where the larger plate is, that is for the tree base).
Tyler French, Procurement Administrator
City of Hagerstown
| P1886.27 Addendum II Questions and Answers |
| Addendum II – QUESTIONS AND ANSWERS |
| Streetview |
| Tree base and anchors |
File details come from the government source that posted it. Updated .