Arnot Road Paving Improvements & Hotmix Overlay

Potter County, Texas is soliciting sealed proposals through Request for Proposal #1283-26 for Arnot Road Paving Improvements and Hot Mix Overlay work extending approximately 2,350 feet south from Interstate 40 East Frontage Road. The project scope encompasses pavement rehabilitation including demolition of existing pavement, excavation and grading, placement of flexible base material, installation of vehicular concrete pavement and flatwork, asphalt milling, tack coat application, hot mix asphalt concrete overlay placement, curb and gutter construction, pavement markings, and traffic control measures. Bidders must submit sealed proposals by 10:00 AM Central Daylight Time on June 3, 2026, to the Potter County Purchasing Department at 900 S. Polk, Suite 604, Amarillo, Texas 79101, or electronically via the Bonfire platform. A mandatory pre-bid site walkthrough is required on May 20, 2026, at 10:00 AM CDT at the intersection of Arnot Road and I-40 East Frontage Road; contractors who fail to attend will be disqualified from bidding. Evaluation of proposals will be scored on a 100-point basis consisting of proposed price (50 points), construction calendar days to completion (20 points), experience of key personnel (10 points), completion time history within the past five years (10 points), and past relationship with Potter County (10 points). Written questions must be submitted via Bonfire or email to Amy Farkas at amyfarkas@co.potter.tx.us no later than 10:00 AM CDT on May 27, 2026. The bid documents specify both a Base Bid for full concrete pavement and curb/gutter work and an Alternate Bid for asphalt milling and hot mix overlay treatments, with bidders required to submit construction timelines in calendar days for each option.

The procurement documents do not identify any set-aside designations or restrictions limiting responses to specific types of organizations such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the solicitation materials. Contractors must comply with prevailing wage requirements established by the Texas Department of Labor, with rates ranging from $13.50 to $27.08 per hour depending on job classification. The successful bidder must submit a bid bond equal to five percent of the total bid amount (with Power of Attorney required if bid exceeds $100,000), a 100 percent Performance Bond, and a 100 percent Payment Bond within 10 days of award, along with evidence of workers' compensation insurance and general liability insurance with minimum limits of $1,000,000 per occurrence and $3,000,000 aggregate, naming Potter County as an additional insured. Liquidated damages of $500 per day will be assessed for failure to meet completion deadlines, and change orders may not increase the original contract price by more than 25 percent without contract termination and reissuance. Monthly progress payments will be made with 10 percent retainage withheld until final completion and approval. The contract award value is not specified in the available documents, though the procurement indicates that Potter County reserves the right to adjust quantities and contract amounts by up to 25 percent to meet budget constraints.