RFQ 01.14.25~2.docx
DOCX document 49 KB Posted
- Attached to
- Archival boxes and folders bid opportunity
- Solicitation number
- S-16500-00012516
- Issued by
- Marion County, Oregon
About this file
This is a Request for Quote (RFQ) issued by the Oregon Secretary of State Archives Division for processing supplies, specifically storage boxes and letter-sized folders, under OregonBuys No. S-16500-00012516. The RFQ seeks quotes for 750 storage boxes (12W x 15L x 10H) with specific requirements including acid-free, lignin-free, high alpha cellulose boards, and triple thickness ends, as well as 2,000 letter-sized folders (9 5/8 H x 11 3/4 W) with specific requirements including pH 8.5, acid-free, and lignin-free construction. Responses are due by January 28, 2025, at 1:00 PM, with delivery required to 4298 22nd Ave. NE Salem, OR 97361.
The award process allows for multiple vendor selection based on price and ability to meet requirements. Delivery trucks must have a lift gate for unloading as items may be delivered on pallets. The RFQ allows for "or equal" submissions, with SoS maintaining sole discretion in determining equivalency. All submissions must be made through OregonBuys, and while brand names are provided as descriptive references, they are not meant to be restrictive.
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Text version
REQUEST FOR QUOTE
Processing Supplies OregonBuys No. S-16500-00012516
Release Date: 1/14/2025 The Oregon Secretary of State Archives Division (SoS) is soliciting written quotes from vendors for: storage boxes and Letter-Sized folders. The boxes and folders require exact specifications which are provided in the table below. The agency may request samples.
Storage boxes and letter-sized folders shall be delivered to 4298 22nd Ave. NE Salem, OR 97361. Please note that the delivery truck is required to have a lift gate for unloading, as items may be delivered on pallets, and unloading on the delivery dock.
Electronic copies of this RFQ and attachments, if any, can be obtained from OregonBuys https://oregonbuys.gov/ Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products, which meet or exceed products indicated on quote. Vendor is to mark clearly alternate proposals.
“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. SOS SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” SoS shall make its decision after Bid Closing.
DUE DATE: To be considered, quote must be received by 1/28/2025 1:00:00 PM. Quotes received after the deadline will not be considered.
SUBMISSION: Submit questions and responses via OregonBuys.
AWARD PROCESS: SoS reserves the right to purchase from or enter into contracts with multiple vendors based on price and the ability to meet the SoS’s requirements & needs.
REQUEST FOR QUOTE
Processing Supplies OregonBuys No. S-16500-00012516
| QTY |
| UNIT OF MEASURE |
| DESCRIPTION |
| UNIT RATE |
| PRICE |
| 750 |
| EA |
| Storage boxes – |
. 12W X 15L X 10H - Record storage box . Detached lid . Acid-free . Lignin-free . High alpha cellulose boards
. PH 8.5+/-.5
. Triple thickness ends . Double thickness bottom . Double layered sides . Shipped flat
| 2,000 |
| EA |
| Folders – |
. 1" full tab Letter Size file folder . 9 5/8 H X 11 3/4 W.
. PH 8.5
. Scores on bottom (4-5) to allow for expansion . Acid-Free . Lignin-Free
Shipping cost
TOTAL COST:
Submitted by Company Name: ___________________________________________________________ Authorized Signature: __________________________________________Date: _________ Email: __ Processing Supplies S-16500-00012516 Page 1 of 19 image1.png
File details come from the government source that posted it. Updated .