Architecture/Engineering Professional Services for Small Projects

The Town of Hilton Head Island, South Carolina is soliciting qualifications from qualified architecture and engineering firms to provide professional services for small projects on an as-needed basis through Request for Qualifications (RFQ) 2026-02. The solicitation does not designate specific projects but establishes a qualifications-based selection framework for firms to provide design and engineering services including feasibility studies, advanced planning, minor engineering (MEP), interiors and design standards, construction administration, document preparation, Building Information Modeling (BIM), preconstruction services, code review, and advisory services for Town projects with a Total Construction Budget equal to or less than $500,000. The resulting contract will have an initial term of one year with options to extend for up to four additional one-year terms, though no minimum or maximum work volume is guaranteed. Qualifications must be submitted electronically through hiltonheadislandsc.bonfirehub.com by 5:00 pm Eastern Time on February 24, 2026, with public opening scheduled for February 25, 2026 at 9:30 am Eastern Time via Microsoft Teams; the deadline for submitting questions is February 17, 2026. Pricing shall be submitted separately from qualifications in hourly rate format by role on an all-inclusive basis, with travel costs reimbursed at Government Services Administration rates. Evaluation criteria consist of overall qualifications and understanding of scope (40%), quality of work and experience (40%), and references (20%). Prospective vendors must complete the South Carolina Illegal Immigration Act Affidavit, maintain general liability insurance of $1,000,000 and professional liability insurance of $1,000,000, obtain or maintain a current Town business license, and acknowledge the Town's standard contract terms.

The Town offers a 5% price reduction for certified local vendors (up to a maximum of $10,000) for evaluation purposes only; however, this preference does not apply to Requests for Qualifications for professional services. Certified local vendors must maintain an office within the Town's legally defined boundaries with a majority of full-time employees, chief officers, and managers conducting work from that location, and maintain a valid Town business license for at least three years prior to application. In tied evaluations, certified disadvantaged businesses receive preference over non-disadvantaged businesses. All contractors must comply with the South Carolina Illegal Immigration Reform Act and the Immigration Reform and Control Act of 1986, including E-Verify participation for new employees and flow-down requirements to all subcontractors. The Town reserves the right to award multiple contracts, reject any or all submissions, cancel the solicitation, and waive mandatory requirements if deemed in the Town's best interests; contract award and continuation are contingent upon availability of Town funds. No specific total contract budget range is disclosed in the solicitation documents, as compensation will be structured through mutually agreed-upon job orders based on hourly rates contained in the fee schedule to be submitted by offerors.