ARC: Security Guard Services

The City of Richardson, Texas is soliciting bids for an annual requirements contract for security guard services, targeting unarmed security personnel for various city events such as the Cottonwood Art Festival, Wildflower! Arts & Music Festival, Huffhines Harvest Fest, Family 4th, and Santa's Village. The contract will span twelve months with potential extensions for four additional one-year periods. Successful bidders must provide licensed, bonded, and professionally uniformed security guards capable of performing duties including access control, bag checks, incident reporting, and perimeter monitoring. Evaluation criteria will be based on a best value approach, with 30% weight on price, 30% on experience and qualifications, 20% on references, and 20% on the extent to which services meet the city's needs. Key requirements include comprehensive documentation, five verifiable references, background checks, drug testing, and ensuring security personnel meet specific qualifications in physical fitness, communication skills, and situational awareness. A pre-bid conference is scheduled for Friday, August 22, 2025, at 10:00 A.M. Central Time via WebEx, with bid submissions due by Thursday, September 4, 2025, at 2:00 P.M. Central Time.

The solicitation includes provisions for Minority/Women-Owned Business Enterprise (M/WBE) participation and contains several state government code certifications related to non-discrimination. Bidders must certify compliance with Texas Government Code requirements, including prohibitions against discriminating against firearm entities, energy companies, and entities associated with Israel. The contract includes a cooperative purchasing clause allowing other governmental entities to potentially purchase under the same terms. The estimated annual spend for these security services is approximately $100,000, with the potential for contract expansion across multiple jurisdictions including Dallas County and Round Rock City. Vendors must provide a Certificate of Insurance with specific coverages and limits, which is considered a critical component for contract award. The bid documentation requires extensive company information, including business structure, ownership details, and key personnel information, ensuring a comprehensive evaluation of potential contractors.