Aransas Pass Janitorial Services

The Texas Department of Public Safety (DPS) is seeking a janitorial services contractor for its Aransas Pass Administrative Office located at 925 South Commercial, Aransas Pass, Texas. The procurement is an Invitation for Bid (IFB) No. 405-26R0001478 for comprehensive cleaning services covering a 1,966 square foot facility. The contract will span five years, with nine months of service in the first year and twelve months in subsequent years, including two semi-annual deep cleanings per year. Specific service requirements include daily and monthly cleaning tasks focusing on general cleaning (34%), restroom sanitation (33%), and floor maintenance (33%), with additional pandemic-related sanitization protocols for high-touch surfaces. Bidders must demonstrate relevant experience by documenting three completed projects within the past five years and provide personnel qualifications, including employee certifications and years of experience. Electronic bid responses are due by 5:00 PM Central Time on October 22, 2025, with two optional pre-bid site visits scheduled for October 7, 2025, at 10:00 AM and 1:00 PM. The contract will be awarded based on best value standards, with DPS reserving the right to evaluate bidders' past performance through the Vendor Performance Tracking System.

The solicitation does not explicitly specify set-aside designations, but the Information and Certifications Form indicates a focus on historically underutilized businesses (HUB) and equal employment opportunity compliance. Vendors must certify compliance with various legal and ethical standards, including non-discrimination policies and restrictions on doing business with certain entities. The contract requires contractors to provide all necessary labor, cleaning supplies, and equipment, with strict background check requirements for employees and specific access and badge management protocols. Contractors must submit monthly service reports and comply with pandemic-related sanitization guidelines. While no specific budget range is listed, the pricing schedule requires unit pricing for daily and monthly services across the five-year contract period. Payment will be processed via electronic funds transfer, and bidders must submit various documentation including tax identification forms, direct deposit authorization, and verification of experience. The anticipated contract award date is October 31, 2025, with a potential six-month extension for transition purposes.