AOP MHC HVAC maintenance and repair

The South Carolina Department of Mental Health (SCDMH) is seeking a qualified contractor to provide comprehensive HVAC maintenance and repair services for the Anderson-Oconee-Pickens (AOP) Mental Health Center located in Anderson, South Carolina. The procurement is structured as an Invitation for Bid (IFB) solicitation numbered 5400024508, targeting a 60-month contract period with an initial one-year term and four potential one-year renewals. The scope of work includes comprehensive preventative maintenance for multiple HVAC systems, including an air-cooled chiller, natural gas boiler, heat pumps, fan coil units, air handlers, and associated controls and infrastructure. Key deliverables include four quarterly inspections annually, documented inspection sheets, seasonal startup/shutdown services, same-day service response, chemical water treatment, refrigerant leak detection, filter changes, and comprehensive equipment maintenance. A mandatory pre-bid site visit is scheduled for December 15, 2022, at 10:00 AM, with written questions due by December 16, 2022, at 12:00 PM. Proposals are due December 21, 2022, at 3:00 PM through the South Carolina procurement website, with award anticipated on December 30, 2022.

Contractors must be registered with the state and maintain specific insurance requirements, including $1,000,000 in commercial general liability coverage and $1,000,000 in auto liability insurance. The procurement offers preferences for South Carolina resident contractors meeting specific statutory requirements under Section 11-35-1524. Nonresident contractors may be subject to 2% income tax withholding unless they complete appropriate state registration. The solicitation does not specify a precise budget range or award value, but requires unit pricing for the entire 60-month service period that includes all labor, materials, and equipment costs. Contractors must demonstrate relevant experience, submit financial statements, and provide equipment lists. The contract includes provisions for adding new HVAC equipment at the same unit pricing and requires compliance with ASHRAE standards and environmental regulations for parts disposal. While no specific set-aside designations for disadvantaged enterprises are mentioned, the procurement emphasizes local vendor preferences and comprehensive technical capabilities.