Anthony Correctional - Water treatment chemicals

The West Virginia Department of Homeland Security, Division of Administrative Services (DAS) is seeking an open-ended contract for water treatment chemicals for the Anthony Correctional Center located in White Sulphur Springs, Greenbrier County. The procurement involves 12 line items of specialized water treatment and testing chemicals, including DelPac 2020 Corrosive Liquids, Hypochlorite Solution, Norweco Bio-neutralizer Tablets, Accu-Tab Wastewater Chlorine Tablets, Soda Ash, and various HACH chlorine and pH buffer reagents. Vendors are required to provide "or equal" products that meet specific performance standards, with quantities ranging from 1 to 24 units per item. The contract will have an initial term of one year with potential renewal options for up to four additional one-year periods. Key procurement dates include a question submission deadline of May 13, 2025, at 2:00 PM EST, with final quotes due on May 20, 2025, at 10:30 AM. The evaluation criteria will focus on the lowest overall total cost for meeting the specified requirements, with vendors required to maintain sufficient inventory, provide a Certificate of Analysis for products, and demonstrate compliance with state licensing requirements.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain comprehensive insurance coverage, including $1,000,000 in Commercial General Liability and Automobile Liability Insurance, and $1,000,000 in Professional/Malpractice/Errors and Omissions Insurance. The contract includes a piggyback clause allowing other agencies or institutions to potentially utilize the contract terms. While specific budget ranges are not detailed, the open-ended contract structure suggests flexibility in ordering and potential ongoing requirements for the correctional center's water treatment needs. Price adjustments will be limited to the Consumer Price Index (CPI) or 3%, whichever is less, after the initial 12-month period. Vendors will be required to submit quarterly reports and maintain a contract manager to oversee contract responsibilities. Deliveries will be made directly to the Anthony Correctional Center at 313 Anthony Center Dr. in White Sulphur Springs, with most items expected to be delivered within 10 calendar days of order receipt.