Vehicle fluids Bid Packet 2026.pdf

September 18, 2025

Invitation to Bid

RE: ASSORTED WEIGHT OILS, ANTIFREEZE, GREASE, TRANSMISSION FLUID AND DEF IN DRUMS, QUARTS, GALLONS AND PAILS

COLQUITT COUNTY is accepting sealed bids on VEHICLE FLUIDS IN 55 GALLON DRUMS, GALLONS, QUARTS, AND 5 GALLON PAILS as per attached specifications.

The bid packet is available at the Purchasing office at the Colquitt County Annex, 101 East Central Ave, room 206 or can be accessed on the Colquitt County web site at www.colquittcountyga.gov/departments/purchasing and refer to the Bid and RFP List to download this packet.

Sealed bids will be accepted in the office of the County Purchasing Agent at 101 East Central Ave., Suite 206, Moultrie, GA 31768 or PO Box 517, Moultrie, GA 31776 until Monday, October 20, 2025 at 11:00 am. At which time they will be opened and read aloud. Bids must be in a sealed envelope plainly marked in the lower left corner “SEALED BID – VEHICLE FLUIDS”. Bids must be on the attached bid forms or copies of same. It is the bidder’s responsibility to have all bids turned in by the called time. No bids will be accepted after the called time. No beds may be withdrawn for a period of thirty (30) days after the called time. The Colquitt County Board of Commissioners reserves the right to accept or reject any and all bids and to waive any and all formalities.

This bid will be for one year beginning January 1, 2026 and ending December 31, 2026.

Any and all question are to be directed to:

Lena Mercer the County Purchasing Agent, 229-616-7087 or lena.mercer@colquittcountyga.gov Mac Lawson, Maintenance Superintendent, 229-616-7469 or mac.lawson@colquittcountyga.gov.

Thank you for your interest in doing business with Colquitt County.

Sincerely

Lena Mercer Purchasing Agent

CHARLES H. CANNON, IV

County Attorney Post Office Box 190 Moultrie, Georgia 31776-0190 229-985-1213

District 2 Commissioner

District 1 Commissioner

District 4 Commissioner

District 5 Commissioner

District 6 Commissioner

Chairman

COLQUITT COUNTY BOARD OF COMMISSIONERS

101 East Central Avenue

DENVER F. BRASWELL

BARBARA JELKS

CHRIS HUNNICUTT

District 3 Commissioner

MIKE BOYD

PAUL NAGY

JOHNNY HARDIN

MELISSA E. LAWSON

LESTER CASTELLOW

County Administrator 229-616-7404

County Clerk 229-616-7409

Post Office Box 517 Moultrie, Georgia 31776-0517

Phone 229-616-7400

Facsimile 229-616-7018 www.colquittcountyga.gov

MARC DEMOTT

NOTE: ALL FLUIDS MUST MEET OR EXCEED MANUFACTURERS RECOMMENDATIONS FOR

WARRANTY PURPOSES

2026 VEHICLE FLUID SPECIFICATIONS

OILS SPECIFICATIONS MEETS EXCEEDS

15w40 API CK-4 Brand ________________ ______ ________

50w TDTO-4 Brand ________________ ______ ________ Meets Caterpillar Requirements of TO-4

30w TDTO-4 Brand ________________ ______ ________ Meets Caterpillar Requirements of TO-4

10w TO-4 Brand ________________ ______ ________ Meets Caterpillar Requirements of TO-4

ISO68 ASTM D943 > 5000hr Brand ________________ ______ ________ Equivalent to Chevron Rando HD 68 or Mobil DTE 26 Approvals, Claims, and Specifications

ISO46 ASTM D943 >5000hrs Brand ________________ ______ ________ Equivalent to Chevron Rando HD 46 or Mobil DTE 25 Approvals, Claims, and Specifications

ISO32 ASTM D943 >5000hrs Brand ________________ ______ ________ Equivalent to Chevron Rando HD 32 or Mobil DTE 24 Approvals, Claims, and Specifications

THF J20C, KUB UDT Brand ________________ ______ ________ Equivalent to Chevron 1000THF or Mobil 424 Approvals, Claims, and Specifications

ZINC FREE AW46 HYD FLUID Brand ________________ ______ ________ At Minimum Inherently Biodegradable Equivalent to Chevron Clarity Hyd Oil AW46 or Clarion Green Oil AW46 Approvals, Claims, and Specifications

2026 VEHICLE FLUID SPECIFICATIONS

COOLANT SPECIFICATIONS MEETS EXCEEDS

RED COOLANT ASTMD3306, D6210, TMCRP329, CAT EC-1, NAVISTAR B1 TYPE 3, MACK

(50/50) Brand ________________ _______ _________

UNIVERSAL COOLANT ASTM3306, D2809, D4340

(CONCENTRATED) Brand ________________ _______ _________

ORANGE COOLANT ASTMD3306, ESEM97B44D, GM6277M

(CONCENTRATED) Brand ________________ _______ _________

2026 VEHICLE FLUID SPECIFICATIONS

TRANS FLUID SPECIFICATIONS MEETS EXCEEDS

Trans Fluid ATF+4 Brand ________________ _______ _________

MERCON V Brand ________________ _______ _________ DEXRON VI Brand ________________ _______ _________ ALLISON 668 Brand ________________ _______ _________ Must be Licensed Allison 668 Product

GEAR OIL SPECIFICATIONS MEETS EXCEEDS

80w90 GL-5 Brand ________________ _______ _________

GREASE SPECIFICATIONS MEETS EXCEEDS

Grease EP NLGI NO.2 WITH 3% MOLY

Brand ________________ _______ _________

DEF* SPECIFICATIONS MEETS EXCEEDS

DEF 32.5 % UREA Brand ________________ _______ _________

COLQUITT COUNTY BID SUMMARY-VEHICLE FLUIDS PRICING

Quarts Gallons 5 Gal. Pails Drum

15w40 _______

10w30 (MTO) _______ _______

50w (TDTO-4) _______ _______

30w (TDTO-4) ________ _______

10w (TO-4) ________ _______

ISO68 ________ _______

ISO46 ________ _______

ISO32 ________ _______

ZINC FREE AW46 HYDR FLUID ________ _______

TRACTOR HYDRAULIC OIL ________ _______

HYDRAU ISO68(JOHN DEERE) ________ _______

ATF+4 _________

DEXRON VI _________

MERCON V _________

ALLISON 668 _________

RED COOLANT (50/50) _________ ________

UNIVERSAL COOLANT (CONCENTRATED) _________

ORANGE COOLANT (CONCENTRATED) _________

GEAR OIL ________ _________

COLQUITT COUNTY BID SUMMARY-VEHICLE FLUIDS PRICING

GREASE 120 LB KEG _________ 14 OZ TUBES _________

DEF BULK PER GALLON ______

BRAKE CLEAN PER CASE OF 12_________

VENDOR INFORMATION

AUTHORIZED PERSON (PRINT OR TYPE)

SIGNATURE / TITLE

COMPANY NAME

MAILING ADDRESS

CONTACT PERSON

DATE AND TELEPHONE NUMBER /EMAIL