Annual service agreement for mailsecur 300 scanners

The Texas Department of Criminal Justice is requesting offers for annual maintenance and support services for MailSecur 300 Scanners, with responses due August 14, 2026 through the Euna Procurement (Bonfire) portal at https://tdcj.bonfirehub.com. Texas Administrative Code Rule 20.306 preferences apply to goods produced or offered by Texas-based bidders owned by Texas residents and service-disabled veterans, as well as goods produced within Texas.

The procurement is for a Purchase Order establishing an annual service agreement for MailSecur 300 Scanner maintenance and support. Specific quantities, delivery timelines, and contract duration are not detailed in the available documentation. Invoicing is directed to TDCJ's Accounts Payable office in Huntsville, Texas.

Pricing must be quoted per unit as specified in the solicitation, with unit prices governing in case of extension errors. Response prices must remain firm for thirty days from the due date. Delivery is quoted F.O.B. destination with freight prepaid unless otherwise specified. All benefits, pricing, and hourly rates granted to TDCJ must be at least as favorable as those provided to any previous clients for similar services; TDCJ retains the right to receive more favorable terms if the respondent enters into more advantageous agreements with other clients during the contract term. TDCJ reserves the right to award based on low line-item response, low total of line-items, or any combination serving the State's best interest. The contract may be extended up to three months at TDCJ's sole discretion.

All responses must be submitted electronically and finalized before the due date; responses submitted at or before the deadline are final, conclusive, and irrevocable with no amendments or corrections permitted after closing. Respondents may withdraw and resubmit prior to the advertised due date. Vendors must register on Bonfire prior to submission; technical support is available at support.bonfire@eunasolutions.com. All amendments will be issued via Public Notice through the Bonfire system.