4-01. IW257005.pdf

PCHBPROFl FA00127 Page_1_of-6._

REQUEST FOR OFFER

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT RESPONDING TO OFFER

DO NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

DESTINAWN OF GOODS IF OtFFERENJ lHAN ABOVI!

SEE BELOW

oeu\l'ERV IN_ DAYS, CASH DtsCOUNT_ % _ DAYS OR NU 3(1 Check below U preference claimed undet 34 TAC Rul:e 20,306 U Goods produced or otr•red by a Texas bidder tha.t Is owned by a Texas residenl servlco-disabled veteran U Goods produced in Texas or olfe<ed by a Texas bidder lhal is not owned by a Texas rosidont service-disabled veteran

{_) Agrlcufture products produced or grown in T x U Agricu�ure products and services olfere<I by TX bidders {_) Services offe<ed by a T e.xas bid de, that is owned by a

Texas resident service-disabled ve1aran U Services offered by a Toxas bidder lhat Is not owned by a Texas resident service-disabled veteum (_} Texas vegetation native to the region U USA produced suppnes. maierials. equipment or a91lculh_..l J)foducts U Products or persons with mental or physical disabilities U Products made of recycled, remanulactured, 0< environmentally senslllve materials including recycled sieel

U Energy efficient products U Rubbefjzed a&phall paving ma1erla1 U Recycled motor oR and lubricanls U Producls produced at faciHlies localed on forme<ly contaminated p<01>erty U Products and servtces from economically depressed or blighled areas U Vendor$ lhal meel or exceed air quaity slandards U Recycled or reused computer equipment of olher manufacturers U Foods of higher nu1Iilional value (for coosumpllon in a public cafete<ia only) U Commercial production company or advertising agency localed In Texas

IF OFFERING

Each offer must be pieced in a separate envelope with RFO opening date. RFO numbe,, and purct\aser name annotated immediately below return address on SEALED

ENVELOPE

ISSUE DATE:

RFO NO.

RFO OPENING 10 A.M.

PURCHASER:

PHONE:

JULY 30, 2026

IW257005

AUGUST 14, 2026

FULLEN, ASHLEY

936-437-3823

"' FAILURE TO SIGN WILL PlSQUAUfY OFFER ,..

A.UTHORIZEO s-GNATURE DATE

TYPED I.W.IEOF SIGNER

IF OFFERING, RETURN SEALED OFFER TO:

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS ANOPROCVREMENTOEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

HUNTSVILLE, TEXAS 77340

,.. VENDOR ADDRESS ANO IDENTIFICATION NUMBER,..

Offeror Must

Fill In

VENDOR ID NUMBER

s.e .. 009!' R9qll($fl')en117 IOfVl;n(fO{IDNus1(tleriOill'UCklll$

Name ol Firm

Street Address

City. Stale, Zip

• By signing lhi.s ofkJt, oUctor eertilioi that if a T(OO'ls address is shcwm as lhe addrm.� ol"Ule offeror, offero, qtJaJifies as a Texai Offe<Of oo, defioed In Seel.ion 2155A◄◄(c) of tho T ex;1s Ooveromenl Code.

Offe,or agreos IO (;()mC)I)' vftlh all terms and ooodilions b8:kw1 and on aUoc.hcd peg ...

QUOTE F.O.8. DESTINATION PREPAID AND ALLOWED

THE TDCJ BELIEVES THAT THE REQUESTED ITEMS IN THIS REQUEST FOR OFFER

MAY BE PROPRIETARY TO ONE VENDOR UNDER SECTION 2155.067 OF GOVERNMENT

CODE; HOWEVER, THE TDCJ STRONGLY ENCOURAGES OFFERS FROM ALL QUALIFIED

RESPONDENTS THAT MAY BE ABLE TO PROVIDE THE REQUESTED ITEMS .

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

CONTINUED ON NEXT PAGE

8U•70.1A (Re,. 10/17)R1'0

PCHBPROF2 FA00127

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page �2�_of 6

Offer Opening Date: 10 A.M.

HUNTSVILLE, TX 77340 Oller Number:

AUGUST 14, 2026

IW257005

OFFEROR MUST FILL IN -. Name of Offeror: _________ _

REQUESTING OFFERS TO ESTABLISH A PURCHASE ORDER FOR THE

PROCUREMENT OF THE ANNUAL MAINTENANCE AND SUPPORT FOR MAILSECUR 300

SCANNERS.

RESPONSE SUBMISSION REQUIREMENTS:

*** ALL RESPONSES MUST BE SUBMITTED VIA EUNA PROCUREMENT PORTAL ***

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES THAT ARE

CAPTURED, BLOCKED, FILTERED, QUARANTINED OR OTHERWISE PREVENTED FROM

REACHING THE PROPER DESTINATION SERVER BY ANY ANTI-VIRUS OR OTHER

ARE SECURITY SOFTWARE. THE RESPONDENT IS SOLELY RESPONSIBLE FOR

ENSURING DOCUMENTATION IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE.

ALL COMMUNICATIONS AND QUESTIONS CONCERNING THIS SOLICITATION,

INCLUDING ANY OF A TECHNICAL NATURE, SHALL BE MADE IN WRITING TO THE

PURCHASER REFERENCED ON THIS SOLICITATION. BIDDERS ARE SPECIFICALLY

BARRED FROM MAKING CONTACT WITH ANY USER DEPARTMENT PERSONNEL INVOLVED

IN THIS SOLICITATION FOR THE PURPOSE OF DISCUSSING THIS SOLICITATION.

VIOLATION MAY RESULT IN BIDDER DISQUALIFICATION.

RESPONDENTS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER POC BETWEEN THE

HOURS OF 6:00 AM THROUGH 3:00 PM, MONDAY THROUGH FRIDAY, EITHER BY

EMAIL OR TELEPHONE, PLEASE CONTACT ASHLEY FULLEN AS THE PRIMARY

CONTACT. ALL CONTACT INFORMATION IS ON THE LAST PAGE OF THIS

SOLICITATION.

OFFEROR IS REQUESTED TO PROVIDE THE NAME, PHONE NUMBER, AND EMAIL OF A

POINT OF CONTACT FOR THE SUBMITTED OFFER RESPONSE HOWEVER, OFFEROR IS

HEREBY ADVISED THAT THIS POINT OF CONTACT WILL NOT BE RECOGNIZED AS OR

ACCEPTED IN LIEU OF THE 'AUTHORIZED SIGNATURE' REQUIREMENTS OF THIS

REQUEST FOR OFFER.

NAME:

PHONE:

EMAIL:

ALL DOCUMENTS REQUIRING TDCJ SIGNATURES INCLUDING, BUT NOT LIMITED TO,

WARRANTIES, MAINTENANCE AGREEMENTS, LICENSE AGREEMENTS, AND SOFTWARE

ACCESS AGREEMENTS, SHALL BE SUBMITTED WITH BIDS OR OFFERS. SUBMISSION

AFTER AWARD MAY RESULT IN CANCELLATION OF AWARD OR REFUSAL TO SIGN.

PURSUANT TO TEXAS GOVERNMENT CODE SECTION 2155.079 AND 34 TEXAS

ADMINISTRATIVE CODE (TAC) SECTION 20.236, ANOTHER STATE AGENCY (OTHER

THAN THE OFFICE OF THE COMPTROLLER) MAY PURCHASE GOODS OR SERVICES

UNDER THIS CONTRACT BY COMPLYING WITH TAC SECTION 20.236.

THE PARTIES MAY AGREE TO ADJUST PRICES PERIODICALLY TO REFLECT CHANGES

IN TARIFFS IMPLEMENTED AFTER THE RESPONSE DUE DATE THAT AFFECT THE

COST OF SUPPLYING GOODS UNDER THIS CONTRACT. ANY EXISTING TARIFFS AT

THE TIME OF THE RESPONSE SHOULD BE CONSIDERED AS PART OF THE RESPONSE

6U-70.1A (R••• 04/03)Rf02a

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page _3�_of 6

Offer Opening Date: 10 A.M.

HUNTSVILLE, TX 77340 Oller Number:

AUGUST 14, 2026

IW257005

OFFEROR MUST FILL IN -. Name of Offeror: _________ _

PRICE. TO REQUEST A PRICE INCREASE RELATED TO TARIFFS, CONTRACTOR MUST

PROVIDE DOCUMENTATION THAT INCLUDES THE EFFECTIVE DATE, AMOUNT, AND

SCOPE OF THE TARIFFS. CONTRACTOR MUST DEMONSTRATE WITH SPECIFICITY THE

EFFECT OF TARIFFS ON ITS NECESSARY AND REASONABLE COST OF SUPPLYING

GOODS UNDER THIS CONTRACT, INCLUDING ITS COMMERCIAL REASONS FOR

USING A SOURCE SUBJECT TO TARIFFS. ANY ADJUSTMENT IS AT TDCJ'S SOLE

DISCRETION. IF TDCJ GRANTS AN ADJUSTMENT RELATED TO TARIFFS,

CONTRACTOR SHALL MONITOR TARIFF LEVELS AND NOTIFY TDCJ WITHIN FIVE

BUSINESS DAYS ANY REDUCTION OR REPEAL. TDCJ MAY REDUCE OR RETRACT A

TARIFF ADJUSTMENT IT HAS GRANTED AT ANY TIME BY NOTIFYING THE

CONTRACTOR OF THE NEW PRICE.

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE EXTENSIONS

1 920-45 1.0000 YR

ANNUAL SERVICE AGREEMENT FOR MAILSECUR 300 SCANNERS

SERVICE DATES: 09/01/2026 - 08/31/2027

DELIVER TO:

TDCJ CLASSIFICATION AND RECORDS SUPPLY OFFICE

861 I.H. 45 NORTH, DOCK D

HUNTSVILLE, TX 77320

SUSPENSION, DEBARMENT, AND TERRORISM:

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page _4�_of 6

Offer Opening Date: 10 A.M.

HUNTSVILLE, TX 77340 Oller Number:

AUGUST 14, 2026

IW257005

OFFEROR MUST FILL IN -. Name of Offeror: _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION. THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

UNIT RULES & REGULATIONS:

WHEN PERFORMING SERVICES ON CORRECTIONAL FACILITIES,

CONTRACTOR'S COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS

REQUIRED.

SPECIFIC REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF PERFORMING SERVICES WITHIN A CORRECTIONAL

FACILITY, AND THOSE AREAS WHERE INMATES ARE ASSIGNED, WILL

BE REQUIRED TO HAVE A SECURITY ESCORT THROUGHOUT THE DURATION

OF THE CONTRACT. ALL CONTRACTOR STAFF SHALL BE REQUIRED TO

FOLLOW THE DIRECTION OF SECURITY STAFF. CONTRACTOR STAFF

SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES", WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO COMMENCING WORK.

2. ALL CONTRACTOR STAFF, EQUIPMENT, AND VEHICLES ARE SUBJECT TO

SEARCH AND INSPECTION AT ANY TIME WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page _5�_of 6

Offer Opening Date: 10 A.M.

HUNTSVILLE, TX 77340 Oller Number:

AUGUST 14, 2026

IW257005

OFFEROR MUST FILL IN -. Name of Offeror: _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

4. CONTRACTOR STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. CONTRACTOR STAFF MAY NOT CARRY MORE THAN $35.00

IN CASH INTO ANY TDCJ FACILITY.

5. THE CONTRACTOR SHALL NOT ALLOW ANY PERSON WHO HAS A FELONY

OR MISDEMEANOR CONVICTION, PENDING CHARGE, OR OUTSTANDING

WARRANT TO ENTER ONTO TDCJ PROPERTY TO COMPLETE ANY PART

OF THIS CONTRACT WITHOUT THE WRITTEN PERMISSION OF TDCJ.

CONVICTION ALONE DOES NOT AUTOMATICALLY CAUSE AN

EMPLOYEE TO BECOME INELIGIBLE FROM WORKING ON THIS CONTRACT.

EACH EMPLOYEE SHALL BE REVIEWED ON A CASE BY CASE BASIS.

6. TDCJ MAY PERFORM A BACKGROUND CHECK ON THE AWARDED VENDOR.

THE EMPLOYEES OF THE AWARDED VENDOR MAY BE REQUIRED TO COMPLETE

A NON-EMPLOYEE BACKGROUND QUESTIONNAIRE. TDCJ RESERVES THE

RIGHT TO ACCEPT OR REJECT EACH EMPLOYEE OF THE AWARDED VENDOR

BASED UPON THE RESULTS OF THE BACKGROUND CHECK. NO EMPLOYEE

OF THE CONTRACTED VENDOR WILL BE ALLOWED ON THE PREMISES PRIOR

TO THE BACKGROUND CHECK APPROVAL IF THE TDCJ FACILITY REQUIRES

A BACKGROUND CHECK.

7. CONTRACTOR STAFF MUST HAVE IN THEIR POSSESSION A VALID

DRIVER'S LICENSE OR CURRENT PHOTO IDENTIFICATION.

8. CONTRACTOR STAFF ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

WITH THE CURRENT BUSINESS ENVIRONMENT.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE

RESTRICTIONS. THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL

ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE RULES.

ALL TOOLS IN TOOL BOXES ARE TO BE INVENTORIED WITH THE TOTAL NUMBER

OF TOOLS IN EACH BOX PLAINLY MARKED ON THE OUTSIDE OF THE BOX.

COPIES OF TOOL INVENTORIES ARE TO BE FILED WITH THE ENTRANCE GATE

OFFICER, THE OWNER'S DESIGNATED REPRESENTATIVE AND THE CONTRACTOR'S

PROJECT SUPERINTENDENT. ANY CHANGES TO AN INDIVIDUAL'S TOOL BOX

INVENTORY SHALL BE IMMEDIATELY NOTED ON ALL INVENTORY SHEETS.

TOOLS SHALL BE CROSS-CHECKED AGAINST THE NUMBER ON THE TOOL BOX

UPON ENTRY AND EXIT FROM THE FACILITY.

CLASS "A" TOOLS SHALL RECEIVE SPECIAL HANDLING. WHEN TOOLS ARE NOT

IN USE, THEY SHALL BE KEPT AND LOCKED UNDER KEY IN A SECURE AREA

AND IF POSSIBLE RENDERED INOPERABLE. CLASS "A" TOOLS INCLUDE, BUT

CONTINUED ON NEXT PAGE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page --6 __ of 6

Offer Opening Date: 10 A.M.

HUNTSVILLE, TX 77340 Oller Number:

AUGUST 14, 2026

IW257005

OFFEROR MUST FILL IN -. Name of Offeror: _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

ARE NOT LIMITED TO, TOOLS MOST LIKELY TO BE USED IN AN ESCAPE

ATTEMPT OR DO BODILY HARM. THESE GENERALLY INCLUDE HACKSAW

BLADES, FILES, PIPE WRENCHES, LADDERS, ACETYLENE CUTTING TIPS,

PIPE, AND BOLT CUTTERS, ETC.

AT NO TIME ARE CLASS "A" TOOLS TO BE LEFT UNATTENDED AND WHEN IN USE,

THE ON-SITE TDCJ SECURITY OFFICER WILL BE NOTIFIED.

ALL GENERATORS, LADDERS, AND ACETYLENE CUTTERS MUST BE SECURED AT

THE END OF EACH WORKDAY.

EMERY WHEELS WILL BE LOCKED AND RENDERED INOPERABLE WHEN NOT IN

USE UNLESS STORED OUTSIDE THE SECURE PERIMETER.

WHEN A CLASS "A" TOOL IS LOST, THE ASSISTANT WARDEN FOR SECURITY

OR WARDEN SHALL BE IMMEDIATELY NOTIFIED.

A. ANY OFFENDERS WHO MAY HAVE HAD ACCESS TO THE AREA WILL BE HELD

UNTIL A THOROUGH SEARCH IS MADE.

B. A WRITTEN REPORT WILL BE MADE COVERING THE DETAILS OF THE LOSS.

ALL HAZARDOUS AND POISONOUS CHEMICALS, NOT IN USE, ARE TO BE STORED

IN A LOCKED TOOL TRAILER OR OTHER SECURE AREA, AN INVENTORY SHALL

BE MAINTAINED AND DIRECT SUPERVISION PROVIDED WHEN THE ITEMS ARE

USED AT THE WORK SITE. UPON COMPLETION OF THE PROJECT, THE

CONTRACTOR WILL BE RESPONSIBLE FOR THE REMOVAL OF ALL HAZARDOUS

MATERIALS AND ALL HAZARDOUS WASTE GENERATED UNDER HIS CONTROL.

FOR QUESTIONS OR INQUIRIES CONTACT:

ASHLEY FULLEN, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3823

EMAIL: ASHLEY.FULLEN@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

HAILEY JOHNSON, CTCD, CTCM

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3822

EMAIL: HAILEY.JOHNSON@TDCJ.TEXAS.GOV