Annual Requirements Contract for High-Density Polyethlylene (HDPE) Water Pipe for the Water Utilities Department

The City of Arlington Water Utilities Department is soliciting an annual requirements contract for High-Density Polyethylene (HDPE) water pipe to support new installations and repairs within the municipality. This procurement, identified as Solicitation 26-0226, was posted on May 7, 2026, with proposals due by May 21, 2026. The HDPE pipe must meet PE4710 specifications and conform to ANSI/AWWA C906 and ANSI/NSF Standard 61 standards, with specific cell classification requirements for potable water applications. Bidders must provide pricing for five pipe specifications: 6-inch DR-11 (15,000 feet), 8-inch DR-11 (25,000 feet), 12-inch DR-11 (5,000 feet), 16-inch DR-11 (3,000 feet), and 8-inch DR-17 sewer pipe (1,000 feet), all featuring manufacturer-specific color identification and NSF certification marks. The contract term is one year with options to renew for up to two additional one-year periods upon mutual written consent, subject to City Council budget approval. Bidders must submit firm-priced offers on an F.O.B. Delivered basis to the Arlington Water Warehouse at 1100 SW Green Oaks Boulevard, with all freight, delivery, and handling costs included; prices must remain firm for the contract term with annual adjustments capped at the Consumer Price Index (CPI-U) rate. The City will award to the responsive and responsible bidder offering the lowest price, and all submissions must be made electronically through the Bonfire Portal at https://arlingtontx.bonfirehub.com/projects, with sealed paper bids accepted only if properly labeled with the company name, solicitation number, and title. Required submittals include the pricing sheet, authorized signature and contact details form, reference sheet with at least three recent customer references, conflict of interest questionnaire, and compliance with all standard terms and conditions outlined in the solicitation documents.

This procurement contains no identified set-aside designations for disadvantaged enterprises or minority-owned businesses, and the solicitation documents do not reference any incumbent vendors or current contractors. Bidders must be authorized dealers or resellers with full-time, permanent business addresses and accessible communication channels, and all HDPE pipe must be extruded by Plastic Pipe Institute (PPI) member manufacturers. The City reserves the right to award the contract to a single vendor or multiple vendors as joint or primary/secondary award recipients at its discretion. Contractors must provide manufacturer affirmations within five calendar days of request, demonstrating that products meet or exceed specified standards, and must include product literature, laboratory testing reports, warranties, and technical information. A 90-day probationary period applies to each contract term, during which the City may terminate without issuing a second solicitation. Vendors must maintain pricing and terms for 90 days following award and agree to a one-year minimum warranty period from product acceptance. The solicitation documents do not specify estimated contract values or budget ranges; the City emphasizes that estimated quantities serve only as guides and actual purchases will be based on demonstrated need. Payment terms are Net 30 Days in accordance with the Texas Prompt Payment Act, and the City is exempt from federal excise and state sales taxes.