Annual Recycling Mailer 2023

The City of Pittsburgh's Office of Management and Budget, on behalf of the Department of Public Works, is soliciting bids for the Annual Recycling Mailer 2023, a print procurement project covering Allegheny County and Philadelphia City. The procurement requires the production of two distinct double-sided mailers, with 63,000 copies of each version (Central-Eastern and Southern-Northern), to be printed using four-color process on 17 x 11 75 lb. bi-fold uncoated recycled cover paper containing 30% post-consumer recycled content. Deliverables include comprehensive typesetting, design, and layout with multiple iteration rounds and regular feedback, with final product finalization required by November 16, 2022. The Request for Quote (RFQ-188) was released on August 18, 2022, with a response deadline of August 29, 2022, at 2:00 pm. Vendors must submit detailed pricing proposals for each mailer version, with pricing measured in thousands of units, and include all shipping and delivery costs within their quote. Evaluation will likely focus on pricing, design capabilities, and adherence to technical specifications.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. Vendors must complete a vendor registration form, provide a W-9, and agree to the city's standard terms and conditions as part of the bid submission process. Payment terms are net 45 days, with purchase orders designated as F.O.B. Destination. Invoices must include the City of Pittsburgh Purchase Order Number, solicitation number, and a detailed pricing breakdown. While no incumbent vendor was identified, the mailers will be delivered to C&C Mailing Services in Gibsonia, PA by December 7, 2022. The city will not reimburse separate shipping, handling, or delivery fees, indicating that all associated costs must be integrated into the initial proposal. Although a specific budget range was not provided, vendors will be expected to quote unit costs for the two distinct mailer versions, with total production reaching 126,000 printed pieces.