Annual Recycle Mailer 2024

The City of Pittsburgh's Office of Management and Budget, acting on behalf of the Department of Public Works, is seeking quotes for the Annual Recycle Mailer 2024 through Request for Quote #2023-RFQ-166. The procurement involves producing and delivering two individual double-sided recycling informational mailers, with 63,000 copies each targeting the Central-Eastern and Southern-Northern areas of Pittsburgh. Specific technical requirements mandate four-color process printing on 17 x 11 75 lb. bi-fold, uncoated recycled cover paper printed on 30% Post-Consumer paper, with 80 lb white paper and a matte finish. The mailers must be folded to 8.5" x 5.5" mailing size, include vertical perforation, and meet postal bar coding regulations. Vendors are required to collaborate with the City to finalize product design by November 16, 2023, and must complete typesetting, design, and layout with iterative feedback. The solicitation was released on June 8, 2023, with responses due by June 30, 2023, at 3:00 pm, structured as a one-time purchase for the 2024 calendar year.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The procurement does not indicate any incumbent vendors or existing technology integration requirements. Vendors must submit a comprehensive response package including a vendor questionnaire, vendor registration form, and W9 form. Payment terms are established at Net 45 days, with the purchase order designated as F.O.B. Destination, and shipping and delivery costs must be included in the vendor's pricing. While no specific budget range was provided, the scope suggests a modest procurement for printing and mailing 126,000 total recycling informational mailers. Vendors will need to provide competitive pricing that encompasses design, printing, and distribution of the recycling communication materials for the City of Pittsburgh's Department of Public Works.