Annual Contract to Provide Elevator Inspections, Maintenance, and Repairs (Detention Center)

Chatham County is soliciting competitive bids for an annual contract to provide comprehensive elevator inspections, maintenance, and repairs for the Chatham County Detention Center located at 1050 Carl Griffin Drive in Savannah, Georgia. The procurement covers four elevators manufactured by Dover and Schindler, situated in the Main Lobby Area and Tower sections, with requirements for monthly inspections and preventative maintenance aligned with manufacturer recommendations and ASME Standards A17.1 through A17.6. Contractors must perform comprehensive safety tests, provide detailed maintenance reporting, and respond to both non-emergency and emergency service requests, with emergency repairs mandating an initial response within two hours and repair commencement within twelve hours. Bidders are required to submit references from at least three similar projects, maintain specific insurance limits, and possess a current Occupational Tax Certificate. The bid (No. 25-0045-4) is due on August 21, 2025, at 2:00 PM, with bids to be submitted through the Chatham County Purchasing Portal, and potential bidders are encouraged to schedule a facility survey by contacting the Project Manager at 912-652-7799.

The contract includes specific requirements for Minority/Women Business Enterprise (M/WBE) participation, with established goals of 30% combined MBE/WBE participation and expectations for contractors to make a Good Faith Effort to subcontract with or purchase supplies from qualified MBE/WBE businesses. The current elevator service provider is Oracle Elevator Co. from Savannah, Georgia, and the County will consider multiple factors when awarding the contract, including price and overall bid advantageousness. Contractors must maintain Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence, Workers' Compensation, and Business Automobile Liability. The contract is structured as an annual agreement with potential renewal options for four additional one-year terms, subject to mutual agreement. While specific contract value is not definitively stated, the bid sheet includes detailed pricing structures for monthly inspections ranging from $153 to $325 per service, with annual costs per elevator potentially extending from $1,836 to $3,900. One bidder, Metro Elevator Coastal Inc., is noted as a Women's Business Enterprise (WBE), which may provide additional competitive advantage during evaluation.