8-Addendum No.1.pdf
PDF 122 KB Posted
- Attached to
- Annual Contract to Provide Elevator Inspections, Maintenance, and Repairs (Detention Center)
- Solicitation number
- 25-0045-4
- Issued by
- Chatham County, Georgia
About this file
This document is an Addendum No. 1 to Bid No. 25-0045-4 issued by the Chatham County Purchasing & Contracting Department for an annual contract to provide elevator inspections, maintenance, and repairs for the Detention Center. The bid submission deadline has been extended to Thursday, August 21, 2025, at 2:00 P.M., to allow additional time for scheduled site visits. Potential bidders are encouraged to contact the Project Manager at 912-652-7799 to schedule a facility survey of existing equipment. The current elevator service provider is Oracle Elevator Co. from Savannah, Georgia.
The addendum clarifies several key contract details, including that the contract will cover expendable and wearable components such as lights and switches, with emergency service repairs expected to begin within twelve (12) hours of initial service request. The Detention Center's working hours are 7am-4pm, Monday through Friday. The document confirms there are no current outstanding maintenance issues, violations, or call backs on record. The County is not currently aware of any obsolescence notices for the Schindler 330's or Dover DMC elevators and remains open to discussions about potential large repairs or replacements that would enhance safety and value.
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Text version
CHATHAM COUNTY PURCHASING & CONTRACTING DEPARTMENT
ADDENDUM NO. 1 TO BID NO. 25-0045-4
FOR: Annual Contract to Provide Elevator Inspections, Maintenance, and Repairs (Detention Center)
PLEASE SEE THE FOLLOWING FOR RESPONSES, ADDITIONS, CLARIFICATIONS
AND/OR CHANGES:
CHANGE: The original deadline for BID submissions has been extended to Thursday, August
21, 2025, at 2:00 P.M., to allow additional time for scheduled site visits.
Q1: Will the County allow potential bidders to schedule a visit to the facility to survey the existing equipment?
RESPONSE: YES. Potential bidders are asked to contact the Project Manager at 912-652-
7799 to request/schedule a visit to the facility to survey the existing equipment.
Q2: Upon survey of the existing equipment, if there are any existing maintenance issues, will the existing maintenance provider be responsible for correcting those issues?
RESPONSE: Currently, no outstanding/existing maintenance issue exists.
Q3: Who is the current provider for elevator inspections, maintenance, and repairs for the
Detention Center?
RESPONSE: Oracle Elevator Co. (Savannah, Georgia)
Q4: Can the County provide clarification as to which repairs, and parts will be covered under contract.
CLARIFICATION: All repairs and parts that are expected to be covered with this contract involves expendable and wearable components such as: lights, switches, etc.
Q5: Can the County provide clarification on the emergency service requests requirement.
Will this be expected within 12 business hours of the initial service request?
RESPONSE: Per specifications for emergency service requests, repairs should begin within twelve (12) hours from the time of the initial service request.
Q6: Can the County provide the regular working hours for the Detention Center?
RESPONSE: Currently, the working hours for the Detention Center is 7am-4pm, Monday through Friday.
Docusign Envelope ID: 5FE38878-FF46-4889-9ADC-CECD4255FE97
Q7: Are there any outstanding violations for any current or past due inspections?
RESPONSE: No current or past violations exist.
Q8: Can the County provide information on the current/past call back frequency?
RESPONSE: No current or past call back exists on record for the Detention Center.
Q9: Is the County aware of both the current obsolescence notices per the Schindler 330's and Dover DMC? Will the County be open for discussions once any large repairs/ replacements are needed?
RESPONSE: The County is not aware of either obsolescence notices on the Schindler 330's or the Dover DMC. The County will indeed be open for discussions regarding any large repairs or replacements that would be in the best interest of safety and value.
BID OPENING SHALL BE EXTENDED TO: 2:00 P.M., August 21, 2025
THE BIDDER IS RESPONSIBLE FOR MAKING THE NECESSARY CHANGES AND
MUST ACKNOWLEDGE RECEIPT OF ADDENDUM.
DATE ANGELA JEAN FLEMING
INTERIM PURCHASING DIRECTOR
CHATHAM COUNTY, GEORGIA
Docusign Envelope ID: 5FE38878-FF46-4889-9ADC-CECD4255FE97
8/14/2025
| 2025-08-14T11:03:50-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
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