4-Specifications. 25-0045-4. Elevator Inspections, Maintenance, and Repairs (Detention Center).pdf

SPECIFICATIONS FOR: BID NO. 25-0045-4

Annual Contract to Provide Elevator Inspections, Maintenance, and Repairs (Detention Center)

GENERAL SPECIFICATIONS:

**PLEASE NOTE: Chatham County does not utilize third parties to obtain bids on its behalf.**

Chatham County is soliciting competitive bids from qualified contractors to provide all materials, supplies, equipment, tools, and labor necessary to provide elevator inspections, maintenance, and repairs at the Chatham County Detention Center. The Detention Center is located at 1050 Carl Griffin Drive, Savannah, GA., 31405. During the bidding process, bidders are not to contact any department directly.

All questions regarding this project should be submitted in writing and directed exclusively to Bernadine Bruen, Procurement Specialist by visiting the Chatham County Purchasing portal:

https://chathamcountyga.bonfirehub.com/portal. All answers will be posted in the form of an

Addendum.

SPECIFICATIONS:

SECTION I. REQUIREMENTS:

1. Contractor must provide references from owners of at least three (3) projects with similar scope of work. Include government owners if possible. If the contractor has performed any work for the Chatham County Board of Commissioners within the last five (5) years, at least one (1) of the three (3) owner references must be from the appropriate party within the Chatham County Government. References must include previous experience with proven effectiveness in providing services as specified in this ITB.

2. All work and services will be performed in accordance with any and all Federal, State, and Local codes, laws, ordinances, and regulations. It is the Contractor’s responsibility to be knowledgeable of any and all regulations pertaining to this BID and scope of work.

3. Maintain the minimum limits of insurance as specified in ITB Section II. 2.15.2.

NO EXCEPTIONS. The coverage shall be maintained for the duration of the contract. This shall be the standard for the duration of the contract.

4. At time of contract award, the awarded contractor will be required to provide a current Occupational Tax Certificate (Business License) from any municipality or county within the State of Georgia. This shall be the standard for the duration of the contract (Reference ITB Section II.2.14).

SECTION II. QUALITY ASSURANCE:

1. If any of the work and/or services is found defective or not in accordance with https://chathamcountyga.bonfirehub.com/portal applicable codes and standards, the contractor shall correct the work and/or services promptly, at no cost to the County, and to the satisfaction of the County.

2. All service inspections must conform to manufactures specifications and if required use manufactures service kits to perform services.

3. The contractor shall be capable of providing all equipment normally needed to perform the requested services.

4. Materials and parts supplied shall be new, free of defects, and suitable for the intended use.

SECTION III. ELEVATORS:

1. Images/Pictures for BID PURPOSES ONLY:

See document entitled: Images for BID PURPOSES ONLY (BID NO. 25-0045-4)

Elevator Inspections, Maintenance, and Repairs (Detention Center)

2. LOCATION/MANUFACTURER/MODEL No./SERIAL No.:

Item No.

Location of Elevator

Manufacturer

Model No.

Serial No.

Interval

Main Lobby Area

Dover

EP-95-25-590AG3

142223

Monthly

Tower No. 1

Schindler

EZB187

323719

Tower No. 2

EZB187

323720

Tower No. 3

EZB717P

323721

SECTION IV. SCOPE OF WORK:

Chatham County is soliciting competitive bids from qualified contractors to provide all materials, supplies, equipment, tools, and labor necessary to provide elevator inspections, maintenance, and repairs at the Chatham County Detention Center. Contract awardee shall be responsible for maintaining elevators in proper, safe, and efficient operation in accordance with manufacturers original design and operating specifications.

Services provided must meet the requirements of the American Society of Mechanical Engineers

(ASME) Standards A17.1 through A17.6. as well as the requirements set forth in Georgia code

120-3-25 Rules and regulations for escalators and elevators.

Any deficiencies shall be brought to the immediate attention of the Chatham County

Detention Center Facility Engineering staff.

4.1 Inspections, Maintenance:

The contract awardee shall:

(A) Provide monthly inspections of elevator systems, to include controls.

(B) Provide preventative maintenance of elevators at proper intervals as required by manufacture.

(C) Provide inspections in compliance with regulations.

(D) Provide replacement of expendable and wearable components at time of inspection.

(E) Make capacity and safety checks in accordance with the requirements of the State of Georgia. Maintaining code compliance shall be the responsibility of the Service provider.

(F) Maintain a maintenance log sheet for each unit. Maintenance log sheets shall be posted in the elevator mechanical rooms.

(G) Provide a written report of all the safety tests to Facility

Engineering staff. The report should include all test identification tags required by the code authority.

(H) Provide a comprehensive report no more than seven (7) days after each scheduled preventative maintenance, call back, repair or adjustment performed on the elevators to Facility Engineering staff. The report must include the date, time of arrival and departure, work performed, elevator(s) and any defects found and corrected and any recommended corrective action.

(I) Provide proper certification tag procedures.

(J) File proper documents with agencies as required.

4.2 Repair Services:

In some cases, repair work may be considered emergency/urgent, in which case the contract awardee will be required to allocate the necessary resources to expedite the work.

1. Non-Emergency Service Requests

Scheduling shall be coordinated by Facility Engineering. Once work is scheduled and the schedules are confirmed by both the contractor and

Facility Engineering, it is critical that the contractor adheres to the schedule and performs the work in a timely fashion.

2. Emergency Service Requests:

The contractor will be required to respond to the initial call within two (2) hours. Repairs should begin within twelve (12) hours from the time of the initial service request.

SECTION V. WORK HOURS:

1. Contractor must coordinate all work with the Project Manager. During the bidding process, bidders are not to contact Project Manager directly.

2. Scheduling will only be coordinated after bid has been awarded.

SECTION VI. DEBRIS REMOVAL:

The contract awardee:

1. Must clean-up and dispose of debris, waste lubricants, solvents, rags and other contaminates in accordance to the environmental guidelines.

2. Must remove rags in a drip proof container and dispose of them in accordance to the environmental guidelines.

3. Shall not dispose of any waste lubricant and solvents at any building or facility.

4. Must leave the job site in a clean and orderly condition.

SECTION VII. SITE CONDITIONS:

Work shall be performed within the Chatham County Detention Center Secured

Area. All Contractors, Sub-Contractors, employees, and their representatives are required to have a valid Georgia identification card or state issued driver license which will be surrendered each day and exchanged for a visitors pass for entrance to Secured Area. A Security Escort will be on site for entrance and exit control.

Limited entrance and exit will be enforced. All vehicles and personnel entering the Secured Area will be subject to search. No weapons or contraband will be allowed into the Secured Area. Smoking and tobacco products are not allowed in the Secure Area and a designated smoking area will be identified. All tools and equipment must be removed or secured at the end of the day to Chatham County

Sheriff’s Staff approval.