Annual Contract to Provide Concession Services at Various Chatham County Parks & Recreation Locations

Chatham County is seeking a qualified vendor to provide concession services for multiple Parks and Recreation locations through a competitive Request for Proposals (RFP No. 25-0107-2). The solicitation targets a single vendor to operate concession stands at six park facilities, including Memorial Stadium, Charlie C. Brooks Park, Jennifer Ross Sports Complex, Jim Golden Complex, and Ambuc Park. The contract will be for one year, with potential for four additional one-year renewals, commencing on November 7, 2025. Proposers must submit a comprehensive response addressing experience, concession approach, menu and pricing, and financial considerations. The evaluation will be point-based, with 100 possible points distributed across key categories: experience and qualifications (30 points), concession approach (20 points), menu and pricing (15 points), MBE/WBE participation (15 points), financial proposal (15 points), and references (5 points). A pre-proposal conference is scheduled for October 9, 2025, with proposal submissions due by 5:00 P.M. on October 24, 2025. The successful contractor will be responsible for providing food and beverage services, maintaining health inspection standards, and operating during scheduled games and events across multiple sports complexes.

The procurement opportunity emphasizes minority and women-owned business enterprise (MBE/WBE) participation, with specific requirements for contractors to demonstrate good faith efforts in soliciting and including diverse businesses. Potential contractors must complete a series of attachments verifying legal compliance, including drug-free workplace certification, non-discrimination statements, work authorization verification, and commitment to ethical contracting practices. While no specific budget range is explicitly stated, the RFP requires proposers to submit a monthly revenue payment schedule for each location, with total annual revenue to be negotiated. The county requires contractors to provide a comprehensive range of food products and prioritize customer service. Additional evaluation may include interviews, with up to 30 supplemental points available. All proposers must navigate a detailed compliance process, including notarized documentation and disclosure of potential legal or operational challenges, ensuring a thorough vetting of potential concession service providers.