Annual Contract for Water & Wastewater Chemical - Activated Carbon

The City of Lewisville is accepting competitive sealed bids for an annual contract to supply water-grade activated carbon for its Water Treatment Plant and Wastewater Treatment Plant through a Request for Bids posted May 16, 2026, with bids due June 15, 2026. The procurement seeks to establish two contracts—a primary and secondary contractor—to ensure consistent chemical supply and uninterrupted operations. The activated carbon must be supplied in 30-pound bags with a minimum order size of 5 tons and an estimated annual quantity of 40 tons; the product must be wood or sub-bituminous coal-based with an iodine number greater than 800 mg/g, pass 325 mesh at 90 percent minimum, and comply with NSF/ANSI standards 60 and 61 for drinking water treatment chemicals. Delivery is required to either the Water Treatment Plant at 1400 N. Cowan or the Wastewater Treatment Plant at 897 Treatment Plant Rd., both in Lewisville, Texas, within ten days of order receipt during Monday through Friday business hours between 8:00 AM and 4:00 PM, with all delivery vehicles equipped with lift gates and tire-chocking mechanisms. Bidders must submit adequate product samples for in-house testing by June 8, 2026, at 5:00 PM, with failure to provide samples resulting in a non-responsive bid designation; pricing must be submitted on a firm, unit-price basis FOB destination with no escalation allowed throughout the contract period. Award will be based on Local Government Code Chapter 252 criteria, considering purchase price, bidder reputation, quality of goods, compliance with municipal needs, past performance, and life cycle costing. The initial contract term is twelve months with optional extensions for up to three additional twelve-month periods, and all bidders must guarantee their response for ninety days or until contract award, whichever occurs first.

The City of Lewisville has not designated this procurement as a set-aside for disadvantaged enterprises, though it remains committed to evaluating environmental factors during the purchasing decision and may require documentation regarding sustainability practices such as recycled content, waste reduction, and energy efficiency. All bidders must comply with extensive federal, state, and local requirements including the Americans with Disabilities Act, Immigration Reform and Control Act, and Texas Government Code provisions regarding Iran/Sudan sanctions, Israel boycott restrictions, and firearm/energy company boycott certifications; failure to comply may result in proposal rejection or contract termination. Bidders must submit required documentation including vendor references (minimum three current customers), disclosure of conflict of interest questionnaires where applicable, insurance certifications with minimum commercial general liability of $500,000 per occurrence and $1,000,000 aggregate, a non-collusion statement, and a cooperative purchasing agreement indicating willingness to extend terms to eligible governmental entities. All delivery personnel must pass criminal background checks and drug testing, and vendors with crane-equipped vehicles must provide annual third-party inspection reports. No incumbent vendor or specific budget range is identified in the solicitation materials; however, the City reserves the right to reject all bids, waive formalities, and purchase activated carbon on the open market if neither the primary nor secondary contractor can fulfill requirements, and the City retains audit rights to verify compliance for three years after contract completion.