Annual Contract for State of Maine Letterhead Stationery

The State of Maine Division of Purchases is soliciting bids for an annual contract for state letterhead stationery, with bids due October 26, 2012. The contract requires vendors to supply all three specified paper stock types — 20# bond, 24# with 25% cotton content, and 24# laid finish — and meet a certified-fiber content preference that allows the state to pay up to 4% above the lowest bid to secure products with 100% post-consumer recycled or certified virgin fiber content sourced from ATFS, FSC, MLCP, PEFC, or SFI operations.

The scope covers white 8.5" × 11" letterhead printed in Reflex Blue or Black ink only, available in quantities from 500 to 10,000 sheets per order. All stock must be watermarked and recycled. The vendor must deliver orders to various Maine locations, primarily Augusta, within 5 business days of proof approval and no more than 10 days from order receipt. Pricing is based on camera-ready copy provided by the state and must remain firm throughout the contract period. All shipping and delivery charges must be included in the unit price. The vendor must accept the State of Maine Procurement Card without surcharge and submit monthly reports detailing orders by the 5th of each month.

The estimated annual contract value is approximately $5,000 over a term running November 1, 2012 through October 31, 2013. The contract includes provisions for extension and overrun quantities at predetermined pricing. Samples may be requested prior to award. Bidders must submit a completed spreadsheet with pricing for 20 quantity tiers across the three paper types, plus a line item for typesetting services. Standard payment terms are net 30. All questions must be submitted electronically.