Annual Boiler Maintenance

The Illinois Department of Corrections is requesting quotes for annual maintenance of Vienna Correctional Center's high-pressure gas-fired boiler (Model CBEX-2W-700-800-150ST, Serial Number T10011-1-1, 150 PSI maximum pressure) under RFQ B-52932, with quotes due July 16, 2026 at 10:00 a.m. The awardee must be a licensed Cleaver Brooks vendor — a single-source capability requirement that filters eligibility.

The boiler is the sole source of steam for domestic hot water, HVAC, dietary preparation, and sanitation. Annual services include internal and external pressure vessel inspections, fireside and waterside opening and cleaning, gasket replacement, control line and low water cut-off cleaning, burner inspection, and fire testing. The vendor must submit written reports documenting all work performed.

The contract term is five years with a maximum total not to exceed ten years. Quote validity must hold firm for 120 days. Material costs are estimated at $10,000 as a line item for the contract term; actual material costs are billed at cost beyond the estimate. No subcontractors are permitted.

This is a public works contract under the Illinois Prevailing Wage Act, requiring prevailing wage compliance by all vendor employees, with monthly prevailing wage certification documentation. The vendor must carry $1,000,000 general commercial liability per occurrence ($2,000,000 aggregate) and $1,000,000 auto liability. All employees must pass background checks and drug screening prior to site access. Invoices are submitted monthly to Vienna Correctional Center's Business Office and reconciled with the Department of Corrections designee prior to payment. Award is made to the responsive and responsible vendor submitting the lowest price. The state reserves the right to terminate for convenience with 30 days' notice and is not obligated to award.