Animal Feed for Dallas Animal Services Department

The City of Dallas is seeking to establish a three-year Indefinite Delivery/Indefinite Quantity (ID/IQ) master agreement for animal feed through a Request for Bids (RFB) numbered BH25-00028056 for the Dallas Animal Services Department. The procurement will support the department's annual intake of over 25,000 animals, requiring a diverse range of animal food to meet the dietary needs of dogs, cats, invertebrates, fish, amphibians, reptiles, birds, and mammals. Bidders must have a minimum of 5 years of business experience, with preference given to vendors with experience serving large clients of similar size and scope. Vendors are required to provide three relevant references and demonstrate the capability to deliver a minimum of 60 bags of dry dog food weekly. The pre-bid meeting is scheduled for August 5, 2025, at 11:30 A.M. via Microsoft Teams, with final bids due on August 29, 2025, at 1:00 P.M. CDT. The City plans to award three suppliers - a primary, secondary, and tertiary vendor - with normal delivery expected within 30 days of order receipt and emergency deliveries required within 24 hours.

The solicitation includes a local preference program that may provide bidding advantages to local firms, with potential price adjustments ranging from 3-5% depending on the contract value. While participation is open to vendors nationwide, those located in Dallas or hiring Dallas residents may receive preferential treatment. The procurement process includes a voluntary Team Make-Up and Local Workforce Form that allows vendors to self-report employee demographics, though this is not mandatory unless the project involves federal DBE or state HUB requirements. Vendors must provide all-inclusive pricing covering goods, delivery, and shipping, with billing accepted monthly or upon milestone completion. The contract will commence upon City Council approval and execution, with the potential for a significant annual procurement volume given the shelter's intake of over 25,000 animals per year. While specific budget ranges are not explicitly stated, the multi-year, multi-vendor approach suggests the City anticipates substantial and consistent animal feed procurement throughout the contract period.