AML - Valley Camp Mine Facilities Bat Acoustic Survey

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Environmental Protection's Division of Land Restoration, Office of Abandoned Mine Lands and Reclamation (AML), issued a Centralized Request for Quote (CRFQ 0313 DEP2400000004) seeking a one-time purchase of bat acoustic survey services at the Valley Camp Mine Facilities Project in Ohio County, West Virginia. The procurement requires contractors to conduct acoustic monitoring on a concrete silo to identify bat species protected under federal threatened and endangered species regulations, following U.S. Fish and Wildlife Service protocols established in the Range-wide Indiana Bat and Northern Long-Eared Bat Survey Guidelines (March 2022). The initial bid specification requires one night of field work using two acoustic detectors positioned within 30 meters of the silo top, with completion of all required reports, though additional nights and detectors may be addressed through subsequent change orders if deemed necessary by the project manager. All field work must be completed by October 31, 2023, with a final report (one electronic copy and one hardbound copy) delivered within 30 calendar days of field completion. The original bid opening was scheduled for August 17, 2023, at 1:30 PM ET; however, Addendum #1 extended the deadline to August 24, 2023, at 1:30 PM ET to allow time for agency responses to vendor questions. The question submission deadline was August 10, 2023, at 4:00 PM ET. Award will be made to the vendor providing the required services for the lowest overall total cost, and all contractors must maintain Commercial General Liability Insurance ($1,000,000 per occurrence), Automobile Liability Insurance ($1,000,000 per occurrence), and Professional/Malpractice/Errors and Omissions Insurance ($1,000,000 per occurrence) throughout the contract term.

The solicitation documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No specific funding amount or budget range is disclosed in the available contract documents. Contractors must submit an Applicant Violator System (AVS) form within 30 days of award in accordance with OSMRE regulations (30 CFR 874.16), and all work must be coordinated and pre-approved by the AML project manager. Bid submissions should be directed to Joseph E. Hager III at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, (304) 558-2306, or joseph.e.hageriii@wv.gov. Upon contract award, invoicing and delivery are directed to the Environmental Protection Office of AML&R at 601 57th Street SE, Charleston, West Virginia, with payment made in arrears upon receipt of proper invoices submitted via email to depamlpurchasing@wv.gov. Vendors must acknowledge receipt of all addenda by submitting a completed Addendum Acknowledgment Form with their bid to avoid disqualification.