Addendum #2 8-17-2023.pdf
PDF 240 KB Posted
- Solicitation number
- CRFQ 0313 DEP2400000004 3
- Issued by
- Morgan County, West Virginia
About this file
This Addendum #2 document, issued August 17, 2023, modifies a Centralized Request for Quote (CRFQ) solicitation by the West Virginia Department of Administration Purchasing Division on behalf of the Department of Environmental Protection, Division of Land Restoration, Office of Abandoned Mine Lands and Reclamation. The solicitation seeks a one-time contract for a Bat Acoustic Survey on a concrete silo at the Valley Camp Mine Facilities Project in Ohio County, West Virginia. The original solicitation closed on August 24, 2023, at 1:30 PM. The survey work involves conducting acoustic monitoring to identify bat species using the facility, with the initial bid specification requiring one night of field work using two detectors and completion of all reports necessary to finalize the survey.
Addendum #2 publishes responses to vendor-submitted questions and clarifies survey requirements in response to United States Fish and Wildlife Service guidance. A vendor inquired about the level of effort required for the acoustic emergence survey, and USFWS responded that the survey intent is to gather sufficient data for species-level identification, potentially achievable in a single night with immediate data processing, though multiple nights may be prudent given the limited timeframe for plan modifications. Specification 3.1.1.1.5 was added to clarify that the initial bid shall be based on one night in the field with two detectors and all required reports, with additional nights and detectors to be addressed through change orders if necessary. All work must be coordinated and pre-approved by the AML project manager. The addendum requires vendors to acknowledge receipt of all addenda issued with the solicitation on the Addendum Acknowledgment Form to avoid bid disqualification.
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Text version
Date Printed: Aug 17, 2023 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Service - Prof
Proc Folder: 1258817 Reason for Modification:
Doc Description: AML - Valley Camp Mine Facilities Bat Acoustic Survey Addendum #2 issued to publish agency responses to vendor submitted questions and publish additional ..... See Page 2 for complete infoProc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2023-08-17 2023-08-24 13:30 CRFQ 0313 DEP2400000004 3
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Joseph E Hager III
(304) 558-2306 joseph.e.hageriii@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 17, 2023 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
Reason for Modification:
Addendum #2 issued to publish agency responses to vendor submitted questions and publish additional section to specifications.
ADDITIONAL INFORMATION
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Department of Environmental Protection (WVDEP), Division of Land Restoration (DLR), Office of Abandoned Mine Lands and Reclamation (AML) to establish a contract for the one-time purchase of a Bat Acoustic Survey on a concrete silo within the project area for AML's Valley Camp Mine Facilities Project in Ohio County, WV per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
ENVIRONMENTAL
PROTECTION
OFFICE OF AML&R OFFICE OF AML&R
601 57TH ST SE 601 57TH ST SE
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Bat Acoustic Survey
Comm Code Manufacturer Specification Model #
77102000
Extended Description:
Bat Acoustic Survey
SCHEDULE OF EVENTS
Line Event Event Date
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
Questions from vendors for CRFQ DEP 24*04 Acoustic Bat Survey
Q.1. Just had a question regarding level of effort for this project. I don’t see anything in the RFQ or USFWS guidance regarding level of effort for an acoustic emergence survey. Is that one detector for one night, 5 detectors for 5 nights? I’m assuming that’ll be left to the contractor to gather enough calls to accurately identify the species but just want to clarify before submitting our bid.
A. The response received from USFWS is as follows: "The intent of the survey is to gather enough data to identify the bats using the silo to the species level. That may be achieved in a single night, but it will require immediate processing of the captured acoustic data to determine if one night was sufficient. It might be prudent to schedule more than one night to help increase the odds of success given the lack of time available to change the plan if the first night doesn’t achieve the objective (ID to species)."
Specification 3.1.1.1.5 is being attached with this addendum to clarify bid requirements.
3.1.1.1.5 Bid shall be based on one night in the field, two detectors and all reports needed to complete survey. If more nights and detectors are needed a change order will be completed to account for additions. All work shall be coordinated and pre-approved by the AML project manager.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| Draft_CRFQ_0313_DEP2400000004_3_WV_CRFQ_FORM |
| AddendumStandardFormat |
| CRFQ DEP24-04 Questions DEP 1258817 Bat Acoustic Survey (1) |
| Additional specification 3.1.1.1.5 |
| AddendumStandardFormat |
| Text1: CRFQ 0313 DEP2400000004 |
| Text2: No.02 |
| Check Box4: Off |
| Check Box5: Yes |
| Check Box6: Yes |
| Check Box7: Off |
| Check Box8: Off |
| Check Box9: Off |
| Text3: Addendum issued to publish and distribute the attached documentation to the vendor community. |
1. To publish agency responses to all vendor submitted questions.
2. To publish additional section to specs in response to vendor questions.
Text4: CRFQ DEP24*02
File details come from the government source that posted it. Updated .