AML - Limestone Sand

The West Virginia Department of Administration Purchasing Division, acting on behalf of the West Virginia Department of Environmental Protection's Office of Abandoned Mine Lands (WVDEP/AML), is issuing a Centralized Request for Quote (CRFQ) to establish an open-end contract for high calcium content Limestone Sand across 26 different counties, including Barbour County. The solicitation seeks 25 tons of limestone sand for each specified county, with the material required to have a calcium carbonate content greater than or equal to 90% and meet specific particle distribution requirements. Vendors must be capable of delivering 20-25 ton truckloads within 72 hours of order placement, with emergency orders to be fulfilled within 2 working days. The bid was posted on August 6, 2025, with quotes due on August 14, 2025, at 1:30 PM Eastern Time. Evaluation will be based on the lowest overall total cost per county, with the potential for splitting the award if it benefits WVDEP/AML. Vendors must provide unit prices for each county and demonstrate the ability to carry sufficient inventory, provide quarterly reports, and designate a contract manager.

The procurement does not specify any specific set-aside designations or restrictions on responding organizations. While no incumbent vendors are listed, the contract will be for one year with the possibility of up to three successive one-year renewals. Vendors must comply with various state regulations, including preferences for domestic steel products and requirements for licensing and insurance. Delivery locations will be various sites across the specified counties, with some areas having limited access requiring standard triaxle trucks. The haul rate must be included in the per-ton price, and all Department of Transportation weight limits must be followed. While no specific budget range is provided, the solicitation indicates an estimated purchase volume that is approximate, with no guarantee of future use. The commodity code for the limestone sand is 11111608, and the invoice and shipping location is the West Virginia Office of AML&R in Charleston, WV.