Addendum #1 8-6-2025.pdf
PDF 271 KB Posted
- Attached to
- AML - Limestone Sand
- Solicitation number
- CRFQ-0313-DEP2600000001-2
- Issued by
- Barbour County, West Virginia
About this file
The document is a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration's Purchasing Division on behalf of the West Virginia Department of Environmental Protection's Office of Abandoned Mine Lands (WVDEP/AML). The solicitation seeks to establish an open-end contract for high calcium content Limestone Sand, with 25-ton quantities specified for 26 different West Virginia counties. The bid was originally scheduled to close on 8/14/2025 at 1:30 PM ET, and vendors are allowed to bid on individual county line items. The contract will be awarded to the lowest bidder for each county, and the awarded vendor cannot refuse a delivery.
The solicitation includes specific details about delivery requirements, noting that while some sites might accommodate larger deliveries, access is limited in remote areas and standard triaxle trucks must be able to reach the sites. The haul rate must be included in the per-ton price provided by vendors, and all Department of Transportation weight limits must be followed. Vendors can bid on specific counties, and the unit of measure is tons (TON) with a commodity code of 11111608. The invoice and shipping location is the Environmental Protection Office of AML&R in Charleston, WV, with deliveries to be made to various locations as indicated by order.
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Date Printed: Aug 6, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Service - Prof
Proc Folder: 1664613 Reason for Modification:
Doc Description: AML - Limestone Sand Addendum #1 issued to publish agency responses to all vendor submitted questions and extend the bid ..... See Page 2 for complete infoProc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-08-06 2025-08-14 13:30 CRFQ 0313 DEP2600000001 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Joseph (Josh) E Hager III
(304) 558-2306 joseph.e.hageriii@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 6, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
Reason for Modification:
Addendum #1 issued to publish agency responses to all vendor submitted questions and extend the bid close date until 8/14/2025
@ 1:30 PM ET.
ADDITIONAL INFORMATION
: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Environmental Protection, Office of Abandoned Mine Lands (WVDEP/AML) to establish an open-end contract for high calcium content Limestone Sand per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 1.0 Barbour County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
1.0 Barbour County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 2.0 Boone County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
2.0 Boone County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 3.0 Brooke County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
3.0 Brooke County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 4.0 Clay County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
4.0 Clay County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 5.0 Fayette County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
5.0 Fayette County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 6.0 Gilmer County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
6.0 Gilmer County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 7.0 Hancock County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
7.0 Hancock County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 8.0 Kanawha County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
8.0 Kanawha County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 6 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 9.0 Lewis County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
9.0 Lewis County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 10.0 Logan County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
10.0 Logan County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 7 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 11.0 Marshall County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
11.0 Marshall County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 12.0 Mason County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
12.0 Mason County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 8 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 13.0 McDowell County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
13.0 McDowell County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 14.0 Mercer County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
14.0 Mercer County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 9 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 15.0 Mineral County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
15.0 Mineral County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 16.0 Mingo County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
16.0 Mingo County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 10 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 17.0 Monongalia County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
17.0 Monongalia County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 18 18.0 Nicholas County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
18.0 Nicholas County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 11 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 19 19.0 Ohio County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
119.0 Ohio County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 20 20.0 Pendleton County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
20.0 Pendleton County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 12 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 21 21.0 Pocahontas County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
21.0 Pocahontas County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 22 22.0 Preston County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
22.0 Preston County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 13 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 23 23.0 Putnam County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
23.0 Putnam County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 24 24.0 Raleigh County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
24.0 Raleigh County - Limestone Sand
Date Printed: Aug 6, 2025 Page: 14 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 25 25.0 Webster County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
25.0 Webster County - Limestone Sand
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF AML&R VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 26 26.0 Wyoming County - Limestone Sand 25.00000 TON
Comm Code Manufacturer Specification Model #
11111608
Extended Description:
26.0 Wyoming County - Limestone Sand
SCHEDULE OF EVENTS
Line Event Event Date
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
RFI: Questions from vendors for CRFQ DEP 26*01 Limestone Sand
Q.1. Can we only bid certain line items (counties)?
A. Yes. Contract will be awarded to the lowest bid vendor in each county.
Q.2. Can we turn down the order similar to the purchase orders you issue?
A. If a vendor is awarded a contract, they cannot turn down a delivery.
Q.3. What is the specification on the sand?
A. specifications are provided in Section 3.1.1. & 3.1.1.2
Q.4. Could you take more than the allotted 25TN?
A. Some sites may be able to accommodate larger deliveries. However, access is the biggest issue, as most are in relatively remote areas. We ensure that a standard triaxle truck can access the site, but the roads and dump sites may not be accessible for larger trucks. Also, all DOT weight limits must be followed.
Q.5. Could this be bid per TN material with a haul rate, so the price is covered wherever the product is requested?
A. The haul rate must be included in the per ton price provided by the vendor.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| Draft_CRFQ_0313_DEP2600000001_2_WV_CRFQ_FORM |
| AddendumStandardFormat |
| Questions DEP 1664613 AML Limestone Sand js |
| AddendumStandardFormat |
| Text1: CRFQ 0313 DEP2600000001 |
| Text2: No.01 |
| Check Box4: Yes |
| Check Box5: Off |
| Check Box6: Yes |
| Check Box7: Off |
| Check Box8: Off |
| Check Box9: Off |
| Text3: Addendum issued to publish and distribute the attached documentation to the vendor community. |
1. To publish agency responses to all vendor submitted questions
2. To extend bid close date until 8/14/2025 @ 1:30 PM ET.
Text4: CRFQ DEP26*01
File details come from the government source that posted it. Updated .