AML-Lick Run 5 Project

The West Virginia Department of Environmental Protection (WVDEP), Office of Abandoned Mine Lands and Reclamation (AML), is soliciting bids through an Agency Request for Quotation (ARFQ 0313 DEP2600000029) for the AML-Lick Run 5 Project construction and reclamation contract located in Preston County. This fixed-price, line-item procurement encompasses comprehensive site remediation and restoration work across approximately 11.35 acres of disturbance, including mobilization and demobilization, mine seal installation (four wet seals), acid mine drainage (AMD) dewatering and treatment, excavation of approximately 13,513 cubic yards of mine spoil and coal refuse, placement of 9,382 cubic yards of random fill, installation of drainage channels and splash pads, temporary and permanent access road construction, erosion and sediment control measures (1,612 linear feet of woven belted silt fence, 27,456 square yards of rolled erosion control product, 33 rock check dams), soil cover placement, and revegetation of 10.65 acres using hydroseed application. The project also requires delivery of materials including 1,300 tons of crusher run stone and 500 tons of AASHTO No. 1 stone, along with installation of mine seal conveyance pipe (101 linear feet) and riprap vee channels (427 linear feet combined). A mandatory pre-bid meeting was held on October 15, 2025, at 12:00 p.m., with technical questions due by October 22, 2025, at 4:00 p.m., and bid submissions due electronically through wvOASIS by October 29, 2025, at 10:30 a.m. Qualified contractors must possess federal compliance capabilities including Davis-Bacon wage rate compliance, Buy America Act adherence, and Clean Air Act requirements; submit a Contractor Information Form (AVS) for OSMRE eligibility evaluation; provide a bid bond of 5% of total bid amount; and obtain performance and labor/material payment bonds each equaling 100% of contract value prior to award. Contractors must also maintain commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence and workers' compensation insurance, with specific percentage limitations on overhead costs: mobilization and demobilization capped at 10% of total bid, construction layout at 5%, quality control at 3%, site preparation at 10%, administration at 5%, and dewatering and water control at 5%.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational types are identified in the solicitation documents; however, the contract is federally funded through the Office of Surface Mining Reclamation and Enforcement (OSMRE) and subject to federal procurement standards including Davis-Bacon prevailing wage requirements. No incumbent contractors or existing vendors are referenced in the available documentation. The successful contractor will assume responsibility as Co-Applicant #1 for the Construction Stormwater General Permit (WV0115924) upon contract award and will work under the direction of the contract administrator, Mark Pennington of Civil Tech Engineering, Inc., as the Engineer and primary point of contact. The project is estimated to require approximately six months from mobilization through final revegetation, with the notice to proceed contingent upon approval of all required contractor submittals and pre-construction conference completion. Liquidated damages of $1,000 per working day apply for delays beyond the contract completion period, except for winter shutdowns (November 15 through March 31) or state-approved extensions. Specific budget ranges or award values are not disclosed in the solicitation documents; however, the project scope and detailed line-item specifications provide the basis for competitive bidding among qualified contractors.