AML Fairmont Gateway Connector Portal Bat Survey- Addendum 2

The West Virginia Department of Environmental Protection (DEP), Office of Abandoned Mine Lands and Reclamation, is conducting an Agency Request for Quote (ARFQ) solicitation numbered DEP2200000092 for a one-time purchase of bat portal surveys at the Fairmont Gateway Connector Portal Project located in Mason County near Fairmont, West Virginia. The procurement involves conducting bat surveys on seven mine portals (ranging from 18" x 30" to 4' x 15" in size) that are part of the 1927-era Consolidation Coal Company Mine No. 57 to determine whether they can be safely sealed. The surveys must be completed during the 2022 swarming season between September 15, 2022, and October 31, 2022, following protocols established by the U.S. Fish and Wildlife Service and the West Virginia Division of Natural Resources to identify the presence of threatened and endangered bat species, with acoustic sampling explicitly prohibited. Deliverables must include survey results submitted within thirty calendar days of completion in one electronic copy and two hardbound copies. The bid submission deadline was June 30, 2022, at 10:30 a.m., with a vendor question deadline of June 16, 2022, at 4:00 p.m. Two addenda were issued to extend the original June 23, 2022, deadline and provide vendor questions and responses regarding portal accessibility, dimensions, connectivity, and sampling methodology. All vendors are required to acknowledge receipt of all addenda and submit an Addendum Acknowledgement form with their bid to avoid disqualification. The contract will be awarded to the vendor providing the lowest overall total cost.

The solicitation documentation does not identify any set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted categories of organizations. However, all vendors are required to complete an Applicant Violator System (AVS) form within thirty days of award notification as mandated by Office of Surface Mining Reclamation and Enforcement regulations under 30 CFR 874.16 to establish eligibility for AML contract participation. The documentation does not reference any incumbent vendors, current contractors, or existing infrastructure requiring integration. Interested vendors should direct inquiries to Katrina J. Dufourny, the procurement buyer at the Environmental Protection Office of Administration, at (304) 926-0499 or katrina.j.dufourny@wv.gov. Bids should be submitted to the Environmental Protection Office of Administration at 601 57th Street SE, Charleston, West Virginia 25304. No specific contract value, budget range, or pricing terms are disclosed in the provided solicitation documents, and vendors are instructed that all offers are subject to the terms and conditions contained in the complete solicitation documents and that payment will be made in arrears upon receipt of proper invoices and acceptance of services in accordance with West Virginia state payment procedures.