American with Disabilities Act (ADA) Coordinator Services - rebid

The City of West Sacramento is seeking a qualified firm or individual to provide American with Disabilities Act (ADA) Coordinator Services through a competitive Request for Proposal (RFP) #25-024-RFP. The primary objectives include reviewing and updating ADA notices, policies, procedures, and training practices, as well as conducting comprehensive accessibility assessments of the city's programs, services, facilities, and digital assets. Proposers must demonstrate expertise in ADA compliance, with specific emphasis on evaluating software, technology systems, and ensuring Section 508 compliance. The RFP will be evaluated across six criteria: Proposal Transmittal Letter (10 points), Proposer Qualifications and Experience (20 points), Proven Ability (25 points), Technical Approach (20 points), Acceptance of City's Standard Contract (5 points), and Cost Proposal (20 points). Key dates include a question deadline of May 7, 2025, and a proposal submission deadline of May 21, 2025, at 5:00 pm. The initial contract term may be up to 3 years, with potential for two additional 1-year extensions, bringing the total possible contract duration to 5 years.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Proposers must provide comprehensive documentation, including a W-9 form, proof of insurance coverage, and debarment certifications. Insurance requirements are extensive, mandating Commercial General Liability ($1,000,000 per occurrence), Commercial Automobile Liability ($1,000,000 per accident), Workers' Compensation, and Professional Liability (Errors & Omissions) at $1,000,000 per claim. While specific budget details are not explicitly stated, the contract will involve federal funding, which triggers numerous regulatory obligations including Equal Employment Opportunity provisions, Davis-Bacon Act wage standards, and Clean Air Act compliance. The city emphasizes that the selection process is not solely based on cost, and the lowest proposer is not guaranteed to be awarded the contract. Proposers must submit a comprehensive proposal not exceeding 25 pages, excluding cost proposals, and demonstrate a robust understanding of ADA coordination services and accessibility compliance.