ALPLM - Repave Abraham Lincoln Library East Parking Lot

The Abraham Lincoln Presidential Library and Museum (ALPLM) in Springfield, Illinois is soliciting competitive quotes for asphalt resurfacing and related services on the Library's east parking lot through Request for Quote B-52153. The scope of work encompasses preparation, repair, milling, and debris removal from existing pavement; installation of subbase and new asphalt surface with specified materials; application of pavement markings and parking space striping including ADA handicapped space logos; and documentation of recycled materials and waste diversion. The parking lot, shared with the adjacent Brewhaus business and containing approximately 37 numbered parking spaces, will be cleared prior to work commencement, with installation permitted between 6:00 AM and 6:00 PM, seven days a week, for a maximum four-day completion window by July 30, 2026. Vendors must demonstrate a minimum of five years' experience in parking lot milling, repaving, sealing, and striping and must attend a mandatory pre-bid meeting scheduled for Tuesday, May 12, 2026 at 10:00 AM at 112 N 6th Street, Springfield, Illinois; failure to attend and sign the attendance form may result in disqualification. All quoted prices must be valid for 90 days from submission and include shipping and handling charges. The ALPLM intends to award the contract to the lowest-priced vendor meeting minimum requirements and specifications, with contract award based on compliance with prevailing wage requirements as established by the Illinois Department of Labor and adherence to the State's Standard Terms and Conditions.

The procurement documents do not identify any set-aside designations for disadvantaged enterprises or restrictions limiting organizational type eligibility. No incumbent vendors or current contractors are listed in the available solicitation materials. Vendors not paid by the State of Illinois within the past two years must submit an IRS Form W-9 prior to award. The contract is subject to Illinois Standard Terms and Conditions for General Services contracts, requiring vendors to maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability coverage of $1,000,000 per occurrence, and workers' compensation insurance as required by law, with the State named as additional insured. Payment will be made by check or electronic funds transfer upon completion of all vendor responsibilities in accordance with the State Prompt Payment Act, with invoicing required by July 31 for services rendered through June 30. Vendors are responsible for obtaining any necessary permits from the City of Springfield. The solicitation deadline is May 21, 2026, and no specific budget range or award value is disclosed in the available documentation.