Request for Quote - Repave Library Parking Lot - B52153 R1.pdf

REQUEST FOR QUOTE

Project Title: Library East Parking Lot Asphalt Resurfacing & Sealing (B-52153) Contact: Andrew Wampler Email: andrew.s.wampler@illinois.gov Phone: (217) 558-8951

212 N 6th St., Springfield, IL 62701-1004 | (217) 558-8844 | presidentlincoln.illinois.gov

Location(s) ☒ Library 112 N 6th St – Springfield, IL ☐ Museum 212 N 6th St – Springfield, IL ☐ Parking Garage 313 N 6th St – Springfield, IL ☐ Union Station 500 E Madison St – Springfield, IL

Scope/Specifications: The Abraham Lincoln Presidential Library and Museum (ALPLM) is seeking a vendor to prepare, repair, mill, repave, seal, and stripe the Library parking lot on the east side of the building. The parking lot is shared with local businesses; vendor may work between the hours of 6:00 AM to 6:00 PM, seven days a week. Parking lot will be cleared to allow work to be completed.

Quotes are due before the “Bid Opening/Ending Date” listed in BidBuy.

Restriction: None - All qualified vendors may submit quotes.

Vendor Criteria: 5+ years’ experience in parking lot milling, repaving, sealing, and striping.

Required Pre-Bid Meeting: A pre-bid meeting will be held Tuesday, May 12, 2026 at 10:00 AM to allow bidders to assess the parking lot, take measurements, and ask questions prior to submitting a quote. Interested vendors are required to attend this meeting to provide a quote. The meeting will be held at the ALP Library, 112 N 6th St in Springfield, IL. Come to the main entrance on 6th St and check in at the security desk upon arrival.

• Parking is available at the ALPLM Garage on 6th & Madison.

• You may be asked for identification.

• Late arrivals, early departures, or failure to sign the attendance form may result in disqualification.

• You may not represent more than one company.

• You will be asked to sign in upon arrival.

• Anticipate approximately 1 hour for the walk-through and Q&A.

• Please hold questions until the end. After the walk-through, we will meet back in the conference room to address any questions.

Details: The vendor will complete the following items which must be included in their quote:

1. Preparation, repairs, and milling of existing pavement.

2. Removal of all debris.

3. Installation of subbase and new asphalt surface. Provide details on materials to be used for the project.

4. Apply pavement markings/paint parking space stripes and ADA logo for handicapped spaces.

5. Estimate of recycled materials used during process and/or waste diverted from the landfill.

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Project Timelines

1. Pre-bid meeting will be held at the date and time listed above to allow bidders to assess the parking lot, take measurements, and ask questions prior to submission of quotes. Interested vendors are required to attend this meeting to provide a quote. The meeting will be held at the ALP Library, 112 N Sixth St in Springfield, IL. Check in at the security desk upon arrival.

2. Installation can be done in sections and may be done from 6:00 AM to 6:00 PM, seven days a week.

3. Once a contract is awarded, the museum’s facilities director will work with the vendor to finalize installation dates.

4. Project must be completed by July 30, 2026.

Additional Notes

• 2” packed surface should be added back after milling off 1½”.

• The alley will be blocked off for the duration of the project.

• Vendor is responsible for obtaining any necessary permits with the City of Springfield.

• Trucks & equipment may be staged on the 7th St & Washington St sides of the facility. ALPLM will ensure the areas needed are cordoned off.

• Parking lot blueprints, drawings, and maps are available on the Attachments tab.

• The numbers for each space need to be repainted the same as before. A map showing the parking spot numbers is included on the Attachments tab.

• The sunken areas and concrete sections for gas/telephone lines in the alley must also be milled and repaved to ensure a stable surface.

• Repaving is to be done in a manner that does not impede drainage to the storm drains.

• No Parking striping in the alley is to extend to the curb/concrete.

• The City of Springfield is responsible for the signs in the sidewalk.

• Four days will be allotted to complete the job.

• The dumpsters belonging to the Library can be removed if needed. Those belonging to the businesses on Washington St will have to be removed by their owners. ALPLM can request this when the work is scheduled.

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Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges, if applicable. ALPLM reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

By submitting a quote, Vendor agrees to the State’s Standard Terms and Conditions and Standard Certifications, which are included on the Attachments tab in BidBuy.

Prevailing Wage: As a condition of receiving payment Vendor must (i) be in compliance with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Department of Labor and are available on the Department’s official website, which shall be deemed proper notification of any rate changes under this subsection.

Vendor is responsible for contacting the Illinois Department of Labor to ensure understanding of prevailing wage requirements at 217-782-6206 or https://www2.illinois.gov/idol/Pages/default.aspx.

Vendor may attach separate page(s) describing its proposal for goods or services included in its quote. ALPLM intends to award to the lowest priced vendor that meets minimum requirements and specifications.

Vendor will invoice upon completion of all its responsibilities, unless otherwise indicated. Any late payment charges will be in accordance with the State Prompt Payment Act (30 ILCS 540). Any other late payment terms on vendor’s invoice or other documentation will have no effect.

Vendor will accept check or EFT payment from the Abraham Lincoln Presidential Library and Museum. If the Vendor has not received a payment from the State of Illinois in the past two years, Vendor shall submit an IRS Form W-9 which is available on the Attachments tab in BidBuy.

https://www2.illinois.gov/idol/Pages/default.aspx