ALPLM - ETC Track Lights for Citizen City Exhibit

The State of Illinois, through the Abraham Lincoln Presidential Library and Museum (ALPLM), is soliciting bids for Electronic Theater Control (ETC) track lighting equipment and services under solicitation number 25-506ALPLM-ALPLM-B-52190. This is an Invitation for Bid (IFB) procurement requiring bids to be submitted exclusively through BidBuy by May 28, 2026. The scope of work encompasses a comprehensive lighting system for the Illinois Gallery renovation and new Citizen City exhibit, including 13 Irideon FPZ track-mount fixtures, 13 Irideon WLZ track-mount fixtures, 15 Selador Desire D22 Lustr+ track-mount fixtures, one ArcLamp Driver with 10 Fade to Warm globes, a Unison Mosaic control system with 2048 channels and touchscreen interface, 32 feet of OneTrack sections with various couplers and DMX terminators, two Obsidian Netron DMX splitters, and eight days of ETC Certified Technical Services for Mosaic programming. All deliverables must be completed within 60 days of contract execution or by July 31, 2026, whichever is earlier, with delivery on a FOB Destination basis to the ALPLM loading dock in Springfield, Illinois, requiring 48-hour advance notice. Vendors must be authorized ETC distributors or resellers and must submit all required documentation including vendor disclosure forms, a Business Enterprise Program (BEP) utilization plan, proof of authorization, and an offer to the State of Illinois. Award will be made to the responsive and responsible bidder submitting the lowest price, with all bids remaining firm for 90 days from opening.

This procurement includes a 4% Business Enterprise Program goal for minority, women, and persons with disabilities participation, and bidders must submit a utilization plan demonstrating good faith efforts to meet this goal or face non-responsive status. The State applies a preference for products manufactured in the United States, provided the domestic product does not exceed the foreign alternative by 12% or more in price and is not substantially lower in quality. Vendors with active Illinois Procurement Gateway (IPG) registration must submit the IPG Active Registered Vendor Disclosure form, while those without active registration must submit the standard Vendor Disclosure form; failure to submit the appropriate disclosure may result in disqualification. All contracts valued at $1,000 or more are subject to a $15 fee payable to the Minority Contractor Initiative. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Auto Liability of $1,000,000, and Workers' Compensation as required by law, with the State named as additional insured. No specific budget range or award value is disclosed in the solicitation documents; however, the contract pricing will be firm and entered into the BidBuy Purchase Order system with the maximum contract amount to be established by the State prior to execution, and the contract term extends from execution through June 30, 2026, with a maximum total term not exceeding ten years including any renewals or extensions.