All Division Trash Hauling and Single Stream Recycling Services

El Paso County, Colorado Springs Utilities, and the City of Colorado Springs are jointly soliciting proposals for comprehensive trash hauling and single stream recycling services through a Request for Proposal (RFP) numbered 25-034. The solicitation requires respondents to provide proposals covering services for all three divisions, with automatic rejection of submissions that do not meet this requirement. Services encompass trash collection and recycling across over 35 locations, involving container sizes ranging from 2-foot to 30-foot containers and hundreds of recycling containers. Respondents must provide monthly detailed reports documenting tonnage pickup, recycling volumes, and diversion percentages. The proposal will be evaluated based on four key criteria: project understanding, approach, and work plan (35%), company qualifications and experience (25%), references (15%), and fee schedule (25%). The contract term is one year, from July 1, 2025, through June 30, 2026, with an option to renew for four additional one-year periods. Key dates include a pre-proposal meeting on April 11, 2025, at 2:00 PM at the Colorado Springs Fire Department Complex, and a response deadline of May 6, 2025, at 2:00 PM MDT, with electronic submissions required through the Rocky Mountain E-Purchasing System.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract allows for potential utilization by other governmental agencies, with each agency responsible for establishing its own contractual terms. While no incumbent vendors are directly identified, the comprehensive nature of the RFP suggests a competitive procurement process. The fee schedule indicates a complex pricing structure with rates varying by container size, type, and service frequency, ranging from approximately $15.61 to $732.02 per service. Insurance requirements are rigorous, mandating coverage including Workers' Compensation, Commercial General Liability, and Automobile Liability, with minimum coverage limits of $1,000,000 per occurrence and $2,000,000 in aggregate. The contract includes provisions for background investigations, security access protocols, and strict requirements for contractor personnel. Although specific total contract value is not explicitly stated, the multi-site, multi-year nature of the contract suggests a significant potential award value for the successful respondent.