Utilities - Services Contract.pdf

SERVICES CONTRACT

Contract Number

All Division Trash Hauling and Single Stream Recycling Services

Between

Colorado Springs Utilities and

Contractor Name

Effective Date:

Exhibit A Statement of Work Exhibit B Pricing Exhibit C Supplemental Conditions

(List Supplemental Form Name) Exhibit G Contractor Security Exhibit I Minimum Insurance Requirements

Revised 09/2020 1 of 12

SERVICES CONTRACT

This Contract Contract Number for Services (Contract) dated . 20 (Effective Date) is made, and entered into, by and between Colorado Springs Utilities (“Utilities”), an enterprise of the City of Colorado Springs, a Colorado home rule city and municipal corporation, with its principal place of business at 121 South Tejon Street, 2nd Floor, Colorado Springs, Colorado 80903 and Contractor Name (Contractor), with its principal place of business at Contractor Address, a State of Incorporation corporation, each individually a “Party” or collectively the “Parties.”

1. Definitions The following terms shall have the meanings set forth below:

Project Manager – An employee that has been assigned by Utilities’ management that is responsible for the success of the project described in Exhibit A.

Services – Work performed to meet a demand, especially work not connected with a manufacturing process. The furnishing of labor, time, or effort by Contractor, not involving the delivery of any specific end product, other than reports that are incidental to the required performance.

Strategic Sourcing Specialist - An employee that is a contracting agent or a member of the leadership team within the Procurement section of Utilities.

2. Scope of Work During the term of this Contract, Contractor shall perform the Services as defined in the Statement of Work attached hereto as Exhibit A.

3. Price and Rates Utilities shall pay Contractor for Services performed or furnished in accordance with Contractor's prices and rates attached as Exhibit B.

4. Term

4.1 With Renewal Options: The term of this Agreement shall be from the Effective Date through with Four (4) one-year renewal options (Term) at the sole discretion of Colorado Springs Utilities.

5. Delivery and Time is of the Essence

Time is of the essence. If Services are not performed, completed or both by the designated time, as established in Exhibit A, Utilities reserves the right without liability, in addition to its other rights and remedies, to terminate this Contract under Section 21, “Termination for Cause”, for Services not yet rendered and to procure substitute Services elsewhere and charge Contractor with any loss incurred.

6. Stop Work Order Contractor shall stop providing Services for up to ninety (90) days in accordance with the terms of any written notice received from Utilities, or for such longer period of time as the Parties may agree and shall take all reasonable steps to minimize the incurrence of costs allocable to Services covered by this Contract during the stoppage. Within such period, Utilities shall notify Contractor in writing to either terminate or continue Services. In the event of a continuation, an equitable adjustment in accordance with Section 17, “Changes”, may be made to the price, delivery schedule, or other provision affected by Services stoppage, if applicable, provided that the claim for equitable adjustment is made in writing within thirty (30) days after such continuation.

7. Inspection/Testing

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Payment for any Services supplied hereunder shall not constitute acceptance. Utilities shall have the right to inspect Services and to reject any or all Services which are in Utilities’ judgment defective or nonconforming. In the event Contractor’s performance of Services is defective or fails to conform to the requirements of Exhibit A, Utilities reserves the right to require replacement, as well as payment of damages. Nothing contained in this Contract shall relieve in any way Contractor’s obligation of testing, inspection and quality control. Final acceptance will be provided to Contractor in writing by Utilities’ Project Manager or designated representative.

8. Invoicing/Payment

8.1 Payment of undisputed invoices at the prices stipulated herein is due and payable Net

Thirty (30) Days from Utilities’ receipt of a complete and accurate invoice for Goods and Services accepted by Utilities. Each invoice shall be accompanied by supporting documentation as required by Utilities. Payment by credit card, "P-card," or electronic funds transfer is a means of remitting payment only and shall not be construed as limiting Utilities' rights or altering any of the terms or conditions incorporated into this Contract.

Utilities prefers the Contractor email original invoices to accountspayablemail@csu.org as the primary method of submittal. The next preferred method is fax (719-668-8600) and last is mailing to the following address:

Accounts Payable Colorado Springs Utilities PO Box 1103, MC 929 Colorado Springs, Colorado 80947-0929

8.2 Invoices shall be prepared by Contractor in a manner acceptable to Utilities. Invoices shall be in a protected format that cannot be altered. Unless otherwise stated in this Contract, a copy of each invoice, duly marked “COPY”, shall be sent directly to the project manager or contract administrator as identified in this Contract and as otherwise advised in writing.

9. Late Payment Utilities is committed to paying invoices within the terms of the Contract. Utilities will not pay any late charges or service charges that may be incurred due to late payment.

10. Taxes Utilities is an enterprise of the city of Colorado Springs and is exempt from taxes. Utilities’ tax-exempt numbers are as follows:

FEDERAL: 84-6000574

FEDERAL EXCISE: 138557

STATE SALES TAX: 98-03479

11. Confidentiality

11.1 Contractor acknowledges that Utilities is a public entity subject to the provisions of the

Colorado Open Records Act, C.R.S. § 24-72-201, et seq. Any confidential and/or proprietary information that either Party discloses to the other with respect to this Contract shall be designated as confidential and proprietary by the disclosing Party at the time of disclosure and shall herein be referenced as “Confidential Information”.

11.2 In the course and scope of the Goods and Services being provided under this Contract, Contractor may be provided, including by way of presence on Utilities’ premises or by use of, or access to, Utilities’ computer system, access to information that is Utilities’ customer information, including but not limited to names, addresses, telephone numbers, or personal financial information of past or present users. This information is deemed Confidential Information, whether or not it is marked or not. In addition to the above Contractor acknowledges that Utilities is subject to the provisions of the Fair and Accurate Credit

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Transactions Act of 2003 (“FACT Act”), 15 U.S.C. § 1681, et seq., and when applicable shall comply with Fact Act rules. Contractor agrees that it shall not use, commercialize or disclose such Confidential Information to any person or entity, except to its own employees or Utilities-authorized subcontractors having a “need to know” to the extent and for the time necessary for performance of this Contract.

11.3 Furthermore, Contractor shall burn, pulverize, or shred papers and destroy or erase all electronic media that contain Utilities’ customer Confidential Information upon termination of this Contract or completion of the Services and/or the delivery of Goods, whichever is sooner, or such other time(s) as may be specified in Exhibit A so that such Confidential Information cannot practically be read or reconstructed. Utilities has the right, but not the obligation, to audit Contractor’s compliance with this Section 11, “Confidentiality”, by providing Contractor written notice 24 hours in advance of such audit.

11.4 The recipient of Confidential Information shall not use or disclose Confidential Information unless expressly authorized in this Contract or by the disclosing Party in writing except for the purpose of (a) evaluating the information disclosed by the disclosing Party or (b) performing duties or exercising rights pursuant to this Contract.

Notwithstanding anything provided herein to the contrary, disclosure to the officers, appointees, employees, agents, or attorneys of Utilities who need to know the Confidential Information will not be deemed to be a disclosure of Confidential Information in violation of this Section. In the event either Party receives a request for such Confidential Information from a third party, notice thereof shall promptly be given to the other Party.

The recipient shall take all reasonable steps to prevent any unauthorized possession, use, transfer or disclosure of such Confidential Information. In the event Utilities is required to disclose, or in good faith believes that it is required to disclose, Confidential Information pursuant to any law, court order, or order or regulation of a governmental agency, Utilities shall attempt to notify Contractor of the requirement imposed on Utilities to disclose the Confidential Information and Contractor may seek a protective agreement or protective order from a judicial or administrative tribunal at Contractor’s sole expense; however, Utilities has no obligation to seek such a protective agreement or order from a judicial or administrative tribunal relating to the disclosure of the Confidential Information. The failure of Contractor to obtain a protective agreement or order prior to Utilities obligation to disclose the Confidential Information shall serve to relieve Utilities of any obligation assumed by Utilities under this Contract for the disclosure of that Confidential Information.

Should the recipient learn of any such unauthorized possession, use, transfer or disclosure, it shall promptly notify the other Party. If requested, the recipient shall deliver to the other Party, all Confidential Information (including all copies) disclosed to it with respect to this Contract.

11.5 The disclosure provisions of this Section shall not apply to information that a) the Parties had in their possession prior to disclosure by the other Party; b) becomes public knowledge through no fault of the recipient; c) the recipient lawfully acquires from a third party not under an obligation of confidentiality to the disclosing party; or d) is required to be disclosed by law or court order.

12. Independent Contractor Contractor understands and agrees that Contractor and Contractor’s employees, agents, subcontractors or other personnel are not Utilities’ employees. Contractor shall be solely responsible for payment of salaries, wages, payroll taxes, unemployment benefits or any other form of compensation or benefits to Contractor or any of Contractor's employees, agents, subcontractors or other personnel performing, directly or indirectly, Contractor’s obligations specified herein.

Further, it is expressly understood and agreed that neither Contractor nor Contractor’s employees, Revised 09/2020 4 of 12 agents, subcontractors or other personnel shall be entitled to any Utilities’ payroll, insurance, unemployment, Worker’s Compensation, retirement or any other benefits whatsoever. Contractor will remain objective at all times and shall have no conflicts of interest. A conflict of interest exists when there is any personal or financial relationship that could influence or be perceived to influence the representation or conduct of business for, or on behalf of, Utilities. Any conflict of interest and/or potential conflict of interest will be reported to Utilities in writing within fifteen (15) calendar days from the date of discovery of the conflict of interest/potential conflict of interest.

Contractor shall send the written notice of conflict of interest/potential conflict of interest to the Strategic Sourcing Specialist.

13. Warranty

13.1 Contractor expressly represents and warrants that all Services furnished under this Contract shall be completed in a professional, workmanlike manner, with the degree of skill and care that is required by current, good and sound professional procedures. Further, Contractor represents and warrants that: (i) Services shall conform to all specifications and appropriate standards and shall be free from defects in workmanship; (ii) all Services furnished hereunder will be merchantable and will be safe and appropriate for the purpose for which Services of that kind are normally used; and (iii) it has all necessary right, power and authority to enter into this Contract. If Contractor knows or has reason to know the particular purpose for which Utilities intends to use Services, Contractor warrants that such Services will be fit for such particular purpose. Inspection, testing, acceptance or use of Services furnished hereunder shall not affect Contractor’s obligation under this warranty and such warranties shall survive inspection, testing, acceptance and use.

13.2 Contractor’s warranty shall run to Utilities, its successors, assigns and customers, and users of Services. Contractor agrees to replace or correct defects of any Service not conforming to the foregoing warranty promptly without expense to Utilities, when notified of such nonconformity by Utilities, provided Utilities elects to provide Contractor with the opportunity to do so. In the event of failure of Contractor to correct defects or replace nonconforming Services promptly, Utilities, after reasonable notice to Contractor, may make such corrections or replace such Services and charge Contractor for the cost incurred by Utilities in doing so.

13.3 If it is shown within ( ) months of completion of Services that Contractor or its subcontractors committed an error in the performance of Services or that normal standards of care and diligence have not been met, and Utilities promptly notifies Contractor of such an error or deficiency, Contractor shall perform corrective Services at no cost to Utilities as may be necessary to remedy the error or deficiency.

14. Indemnification

14.1 To the fullest extent permitted by law, Contractor hereby releases Utilities and shall fully protect, defend, indemnify and hold harmless Utilities, the City of Colorado Springs, and the City Council for the City of Colorado Springs, the Colorado Springs Utilities Board of Directors, and their respective employees, agents and representatives from and against any and all claims, costs (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or other dispute resolution costs), losses, damages, causes of action, or liability of any nature to the extent caused by the willful misconduct, or the negligent, reckless or tortious acts or omissions of Contractor or anyone for whose acts Contractor may be liable in the performance of its obligations under this Contract.

14.2 Contractor will indemnify Utilities against a claim that any Service, as provided by Contractor to Utilities and used within the scope of this Contract, infringes any copyright or any United States patent or trademark, or incorporates any misappropriated trade secret.

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Contractor will pay any liabilities, costs, damages, or expenses, including reasonable attorneys’ fees, attributable to such a claim that are incurred by Utilities and/or awarded against Utilities in a final judgment or settlement approved in advance and in writing by Contractor, provided that Utilities notifies Contractor in writing within thirty (30) days of the claim.

14.3 Nothing in this Contract shall be interpreted to limit or prevent the protections afforded to Utilities or the City of Colorado Springs under the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq.

15. Minimum Insurance Requirements

15.1 See Exhibit I, “Insurance Requirements”.

15.2 The types and amounts of insurance required under this Contract or any exhibit attached hereto do not in any way limit the liability of the Contractor, including under any warranty or indemnity provision of this Contract, or any other obligation whatsoever Contractor may have to Utilities or others.

15.3 Nothing in this Contract or any exhibit attached hereto limits Utilities’ access to the minimum required types and limits of Insurance found in Exhibit I, “Insurance Requirements.”

16. Bond In the event the amounts due under this Contract exceed One Hundred Thousand Dollars ($100,000), and upon request by Utilities, Contractor shall furnish performance and payment bonds acceptable to Utilities, each in an amount at least equal to the price of the Contract, as security for the faithful performance of Contractor’s obligations under the Contract. Contractor shall provide Utilities prompt written notice of any cancellation, reduction or modification of coverage.

17. Changes Utilities may at any time, by written notice, and without notice to sureties or assignees, make changes within the general scope of this Contract in any one or more of the following: (i) drawings, designs, Statement of Work or specifications; (ii) place of inspection, acceptance and (iii) schedule.

Subject to Section 20, “Appropriation of Funds”, if any such change causes an increase or decrease in the cost of, or the time required for, performance of any part of this Contract, Utilities may agree to an equitable adjustment in the Contract price and/or schedule, and the Contract will be modified accordingly upon mutual written agreement by authorized representatives of the Parties. Any request by either Party for additional services or for changes in the manner or method of performance, shall be made only by written amendment, work change directive, or change order, which shall specify the part of the Contract affected by the change. Utilities shall not be liable for payment of any additional services performed by Contractor not previously authorized by Utilities by written amendment, work change directive, or change order. Any claim for an equitable adjustment by Contractor must be submitted in writing to Utilities within thirty (30) days from the date of notice of the change, unless the Parties agree in writing to a longer period. Failure to agree to any adjustment shall be resolved in accordance with Section 19, “Dispute Resolution”. However, nothing contained in this provision shall excuse Contractor from proceeding without delay in the performance of this Contract as changed.

18. Force Majeure Neither Party shall be liable for delays in performing its obligations to the extent the delay is caused by an unforeseeable condition beyond its reasonable control without fault or negligence including strikes, riots, wars, floods, fires, explosions, acts of nature, acts of government, or labor disturbances.

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19. Dispute Resolution If a dispute arises between the Parties relating to this Contract, the following procedure shall be followed:

19.1 The Parties shall hold a meeting promptly, but in no event later than thirty (30) calendar days from the initial written notice of the dispute, attended by persons with decision-making authority regarding the dispute, to attempt in good faith to negotiate a resolution of the dispute; provided, however, that no such meeting shall be deemed to vitiate or reduce the obligations and liabilities of the Parties or be deemed a waiver by a Party of any remedies to which such Party would otherwise be entitled unless otherwise agreed to by the Parties in writing.

19.2 If, within thirty (30) calendar days after such meeting, the Parties have not succeeded in negotiating a resolution of the dispute, they agree to submit the dispute to non-binding mediation and to bear equally the costs of the mediation.

19.3 The Parties will jointly appoint a mutually acceptable mediator. If they fail to do so within twenty (20) calendar days from the conclusion of the negotiation period, they shall each select a mediator. The two mediators will then appoint a third mediator who shall, as the sole mediator, conduct mediation for the Parties.

19.4 The Parties agree to participate in good faith in the mediation and negotiations for a period of thirty (30) calendar days. The substantive and procedural law of the State of Colorado shall apply to the proceedings. If the Parties are not successful in resolving the dispute through mediation, then the Parties shall be free to litigate the matter.

20. Appropriation of Funds This Contract is expressly made subject to the limitations of the Charter of the City of Colorado Springs. Nothing herein shall constitute, nor be deemed to constitute, the creation of a debt or multi-year fiscal obligation or an obligation of future appropriations by the City Council of Colorado Springs or any other constitutional, statutory, or charter debt limitation. Notwithstanding any other provision of this Contract, with respect to any financial obligations of Utilities which may arise under this Contract in any fiscal year after the year of execution, in the event the budget or other means of appropriation for any such year fails to provide funds in sufficient amounts to discharge such obligation, such failure (i) shall act to terminate this Contract at such time as the then-existing and available appropriations are depleted, and (ii) neither such failure nor termination shall constitute a default or breach of this Contract, including any sub-agreement, attachment, schedule, or exhibit thereto, by Utilities.

21. Termination for Cause In the event Contractor fails to perform any term or condition of this Contract, such failure shall constitute a default (“Default”). If the Default continues for a period of seven (7) days after Utilities provides Contractor with written notice thereof, then Utilities may, at its option, terminate this Contract or any part hereof for cause. Default shall include, but not be limited to, Services which are defective, or which do not conform to this Contract, and failure to provide Utilities, upon request, with reasonable assurances of future performance. In the event that this Contract is terminated in accordance with the foregoing, Utilities may complete any Services by whatever means Utilities may select. In the event Utilities terminates this Contract for cause, Utilities shall be entitled, in addition to all other remedies available at law or in equity, to the cost of completing said Services, which such amount shall be deducted from the balance which would have been due to Contractor had the Contract not been terminated and Services completed in accordance with the Contract. Contractor may terminate this Contract upon written notice to Utilities if Utilities fails to pay Contractor within sixty (60) days after Contractor notifies Utilities that payment is past due.

22. Termination for Convenience

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Utilities reserves the right to terminate this Contract or any part hereof for its sole convenience. In the event of such termination, Contractor shall immediately stop performance of all Services, and shall immediately cause any of its suppliers or subcontractor to cease the provision of such Services. Contractor shall be paid a reasonable termination charge consisting of a percentage of the Contract price reflecting the percentage of Services completed and accepted by Utilities prior to the effective date of termination, plus actual and reasonable direct costs resulting from termination, which shall not include loss of anticipated profits or revenue. Contractor shall not be paid for any Services completed after receipt of the notice of termination, or for any costs incurred by Contractor's suppliers or subcontractors which Contractor could reasonably have avoided.

23. Ownership of Work Product For purposes of this Contract, “Work Product” shall include, without limitation, all designs, discoveries, creations, works, devices, masks, models, work in progress, deliverables, inventions, products, computer programs, procedures, improvements, developments, drawings, notes, documents, business processes, information, conceived or developed by Contractor alone or with others which result from or relate to Services provided under this Contract. All Work Product shall at all times be and remain the sole and exclusive property of Utilities. Contractor hereby agrees to irrevocably assign and transfer to Utilities and does hereby assign and transfer to Utilities all of its worldwide right, title and interest in and to the Work Product including all associated intellectual property rights. Utilities will have the sole right to determine the treatment of any Work Product, including the right to keep it as trade secret, execute and file patent applications on it, to use and disclose it without prior patent application, to file registrations for copyright or trademark in its own name or to follow any other procedure that Utilities deems appropriate. Contractor agrees: (i) to disclose promptly in writing to Utilities all Work Product in its possession; (ii) to assist Utilities in every reasonable way, at Utilities’ expense, to secure, perfect, register, apply for, maintain, and defend for Utilities’ benefit all copyrights, patent rights, mask work rights, trade secret rights, and all other proprietary rights or statutory protections in and to the Work Product in Utilities’ name as it deems appropriate; and (iii) to otherwise treat all Work Product as Utilities’ Confidential Information as described above. These obligations to disclose, assist, execute and keep confidential survive the expiration or termination of this Contract.

24. Non-Discrimination Utilities is committed to equal employment opportunity for all and maintains and implements equal opportunity and affirmative action where necessary in all of its daily operations. Utilities is a federal subcontractor and an affirmative action employer subject to the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, Jobs for Veterans Act, as amended, and Section 503 of The Rehabilitation Act of 1973, as amended. Contractor and subcontractor(s) with whom Utilities contracts may be obliged to undertake Affirmative Action to provide equal employment opportunity without regard to race, color, religion, national origin, sex, veteran status or disability.

Additional obligations may be imposed on Contractor and subcontractor(s) with whom Utilities contracts by the above-cited Executive Order and federal statutes. Contractor and all subcontractor(s) shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a), and 60- 741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or individuals with disability.

25. Audit

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Contractor shall maintain accurate documents, papers and records of all amounts billable to, and payments made by, Utilities hereunder and related to the Goods in accordance with recognized accounting practices, and as required by Laws and Regulations, and in a format that will permit audit, for a period of three (3) years after payment of the last invoice related to this Contract or resolution of any claim, whichever is later. Such records shall be open to reasonable inspection and subject to audit and/or reproduction, during normal working hours, by Utilities or its authorized representative.

26. Severability Any provision or part of this Contract held to be void or unenforceable under any Laws or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon the Parties, who agree that the Contract shall be reformed to replace such stricken provision with a new provision that comes as close as possible to expressing the intention of the stricken provision.

27. Assignment

27.1 Neither Party may assign or transfer any part of this Contract without the prior written consent of the other Party, except to an affiliate, but only if (i) the assignee agrees in writing to be bound by the terms of this Contract and (ii) the assigning Party remains liable for obligations under the Contract. Any other attempt to transfer or assign is void.

27.2 Upon a change of control (for example, through a stock purchase or sale, merger, or other form of corporate transaction), (i) the Party experiencing the change of control will provide written notice to the other Party within 30 days after the change of control, and (ii) the other Party may immediately terminate this Contract any time between the change of control and 30 days after it receives the written notice in subsection (i).

28. Compliance with Laws and Regulations In providing Goods and/or performing Services hereunder, Contractor shall comply with any and all applicable state, federal and local laws, rules, regulations, ordinances, codes, permits, and orders of any and all governmental bodies, agencies, authorities, and courts having jurisdiction.

Contractor has a duty to report any suspected unlawful act impacting the City of Colorado Springs operations and its enterprises. Anyone who becomes aware of the existence or apparent existence of fraud, waste, and abuse in City of Colorado Springs is encouraged to report such matters to the City Auditor’s Office in writing or on the telephone hotline (719) 385-2387 (ADTR). Written correspondence can be mailed to:

City Auditor P.O. Box 2241 Colorado Springs CO 80901

Or via email FraudHotline@coloradosprings.gov. Any of these mechanisms allow for anonymous reporting. For more information, please go to the website https://coloradosprings.gov/cityfraud.

29. Safety and Health All work performed under this Contract shall be in accordance with applicable OSHA requirements. All Contractor personnel shall be included in any site safety/visitor requirements with the understanding that this Contract could require Contractor to fall under and comply with Utilities’ Contractor Safety Program, if identified as applicable by Utilities’ Project Manager, Strategic Sourcing Specialist or Safety & Health Office.

mailto:FraudHotline@coloradosprings.gov

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30. Licenses and Permits

Contractor must qualify for and obtain any required licenses and permits prior to commencing Services.

31. Security Compliance Contractor agrees that Contractor, all Contractor personnel, and all subcontractors shall comply with all of Utilities’ then current security policies, rules, procedures, and guidelines when at Utilities’ locations and/or when accessing any Utilities network. Bringing or possessing firearms, ammunition, explosives or other weapons on Utilities property is prohibited. Contractor and its subcontractors are prohibited from having weapons on their person while performing work for Utilities. Utilities security policy is available upon request.

32. Governing Law This Contract shall be construed in accordance with the laws of the State of Colorado without reference to conflicts of laws, the Colorado Springs City Charter, City Code, Ordinances, Rules and Regulations. In the event of litigation, this Contract shall be enforceable by, or against, the City of Colorado Springs on behalf of Utilities as provided in Colorado Springs City Code §

12.1.109. In the event of any dispute over the Contract’s terms and conditions, the exclusive venue and jurisdiction for any litigation arising shall be in the District Court of El Paso County, Colorado, and, if necessary, for exclusive federal questions, the United States District Court for the District of Colorado.

33. Survival of Obligations All representations, indemnifications, warranties, ownership of work products, license grants, and/or promises regarding protection of Confidential Information, and guarantees made in, required by, or given in accordance with this Contract will survive the payment, completion, and acceptance of Services, or termination or completion of the Contract.

34. Set-off All claims for money due or, to become due, from Utilities shall be subject to deduction or set-off by Utilities by reason of any counterclaim arising out of this or any other transaction with Contractor.

35. Non-Exclusive Contract This is not an exclusive Contract. Utilities is free to engage others to provide Goods and/or Services.

36. No Publicity Contractor shall not advertise or promote using the name or description of Utilities, without prior written consent of Utilities.

37. Price Warranty Contractor warrants that the prices and rates stated herein represent currently established prices and rates and are no higher than would be charged to any other customer, whether commercial or the United States government or any agency of local or state government, for similar Services in like quantities.

38. Waiver Utilities’ failure to insist on performance of any of the terms or conditions or to exercise any right, privilege or Utilities’ waiver of any breach hereunder shall not waive any other terms, conditions, or privileges, whether of the same or similar type.

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39. Representatives and Notices

Utilities may appoint a representative to act as a liaison with Contractor in accordance with Exhibit A. Utilities’ representative may be changed upon prior written notice to Contractor. All notices necessary or required under this Contract shall be in writing and shall be personally delivered, sent by overnight delivery service, or mailed by certified mail, postage prepaid and return receipt requested, as follows:

If to Utilities: If to Seller:

Colorado Springs Utilities Contractor Name Attn: Procurement Manager Attn: Contact Name PO Box 1103, MC 920 Address Colorado Springs, CO 80947-0920 City, Zip Code Phone: (719) 668- Phone: ( ) -

Notice given by personal delivery, overnight delivery, or mail shall be effective upon actual receipt.

The Parties may change any address to which notice is to be given by giving notice as provided above of such change of address.

40. Digital Accessibility

Contractor shall comply with and the work product provided under this Contract shall be in compliance with all applicable provisions of §24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by The Colorado Office of Information Technology (OIT) pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

Colorado Springs Utilities may require Contractor’s compliance with the State’s Accessibility Standards to be determined by a third party to attest that the applicable work product and software is in compliance with §24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability as established by OIT pursuant to Section §24-85-103 (2.5), C.R.S. If such assessment determines that the work product and software is not in compliance with the above statutes and standards, upon receiving notice of non-compliance, Contractor shall take action to bring the work product or software into compliance with the above statutes and standards. Failure by Contractor to take action above will be considered grounds for breach of contract and will allow Colorado Springs Utilities to terminate this Contract for cause.

41. Technology

41.1. Transfer Of Non-Public Information / Data

Unless Utilities’ Data Security Rider is attached to this Agreement, Utilities’ non-public information / data may not be transferred outside Utilities-managed networks (to include contractor / vendor workstations, servers, cloud resource, or any other location outside Utilities-managed networks) by either party as part of this Agreement. In the interest of clarity, non-public information does not include limited business contact information of the individuals required to execute the Agreement.

41.2. Non-Public Information / Data Access

Unless the Utilities’ Professional Services Rider is attached to this Agreement, remote access to Utilities’-managed networks cannot be provided to any external party and this Agreement may not

Revised 09/2020 11 of 12 be used to acquire, purchase, or contract for professional services regardless of whether those services are conducted at a physical location owned or managed by Utilities.

41.3. Technology Solution Acquisition

Unless the Utilities’ Technology Security Rider is attached to this Agreement, this Agreement may not be used to acquire a Technology Solution or part of a Technology Solution. A Technology Solution includes, but is not limited to, cloud- based services, network-connected hardware including Electronic Assets, peripherals, appliances, virtual appliances, containers, or software including trials, freeware, and open- source packages that are installed or run on an Electronic Asset connected to a Utilities-managed network including cloud-based resources. “Electronic Assets” are further defined as virtual or physical endpoints to include, but not limited to laptops, servers, desktops, mobile devices, networking / infrastructure devices, IoT devices, or any other type of network-connected device.

42. Entire Contract This Contract constitutes the entire agreement between the Parties and supersedes all previous written or oral communications, understandings, and agreements between the Parties unless specifically stated herein. The terms and conditions of this Contract shall prevail notwithstanding any variance with the terms and conditions of any acknowledgement or other document submitted by Contractor. The Parties specifically agree that any language or provisions contained on Contractor’s web site, product schedule or other ordering document, or contained in any “shrink-wrap” or “click-wrap” agreement, shall be of no force and effect and shall not in any way supersede, modify, supplement or amend this Contract. This Contract may only be amended by a written agreement signed by both Parties. Email and all other electronic (including voice) communications from Utilities in connection with this Contract are for informational purposes only. No such communication is intended by Utilities to constitute either an electronic record or an electronic signature or to constitute any agreement by Utilities to conduct a transaction by electronic means.

Any such intention or agreement is hereby expressly disclaimed.

43. Counterpart; Copies of Signatures This Contract may be executed in one or more counterparts, each of which shall be deemed original and all of which together shall constitute one and the same instrument. Copies of signatures shall be permitted for purposes of the binding nature of this Contract.

Approved as to form by:

(Signature)

Colorado Springs Utilities

By: By:

Name: Name:

Title: Choose title Title:

Date: Date:

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(Print Name) City Attorney’s Office – Utilities Division