Alfalfa Hay for OSU Dairy

Oklahoma State University's Department of Agriculture and Natural Resources is requesting quotes for up to 300 tons of alfalfa hay for the OSU Dairy under RFQ OSUA&M-RFQ-001834-2026, with quotes due May 27, 2026 at 3:00 PM CDT.

The hay must consist of large square bales (4' × 4' × 8') from new crop harvested during calendar year 2026, with a Relative Feed Value (RFV) of 175 or greater and certification of RFV testing from Cumberland Valley, Dairy One, or the OSU Plant and Soil Science department based on samples from five bales per truck load. Bales must be free of grass and weeds as determined prior to unloading. Delivery occurs at the OSU Dairy Cattle Center located at 2624 W McElroy, Stillwater, Oklahoma, with two semi-loads required the first week of July 2026 and the remainder by August 15, 2026. Deliveries must occur between 8:00 AM and 5:00 PM, Monday through Friday; night deliveries are not accepted. Each load must be weighed empty and loaded at certified scales with the manager's signature. Quality approval rests with the OSU Dairy Manager at time of delivery.

The University accepts bids for partial quantities and will issue an award letter committing to purchase, though purchase orders will not be issued until after July 1, 2024. Bidders must certify willingness to hold quoted prices for orders of less than the full 300-ton quantity and provide pricing per ton for partial quantities. Evaluation is "lowest and best." Bidders must submit a completed Non-collusion Certificate and answer questions regarding contact information, supplier responsibility (including any contract terminations for cause within the past 36 months), and specifications. Matthew Wessel (matt.wessel@okstate.edu, +1 405-744-8405) is the primary contact. Commodity codes are 10120000 (Animal Feed) and 10000000 (Live Plant and Animal Material and Accessories and Supplies).