Alfalfa Hay

The State of Nevada Department of Corrections, specifically Silver State Industries - Prison Ranch, is procuring a commodity contract for alfalfa hay through the NevadaEPro procurement system. The solicitation seeks vendors to supply a minimum of 2,000 tons of alfalfa hay, with a maximum of 500 tons permitted in small bales, from the 2023 or 2024 crop year. Hay must be domestically grown and meet stringent quality specifications, including being free of rain damage, mold, and prohibited weeds. Large bales must conform to specific dimensional requirements (4'x4'x8', 4'x3'x8', or 3'x3'x8'), with round bales explicitly prohibited. Delivery will commence immediately after award notification, with deliveries accepted Monday through Sunday between 6:00 a.m. and 5:30 p.m. at the Silver State Industries Ranch in Carson City, Nevada. The procurement is governed by standard Nevada State Purchasing Division terms, with a contract duration of up to two years and potential annual extensions. Vendors must provide certified weight certificates and give three days' advance notice before delivery.

The solicitation includes preferences for Nevada-based businesses, with a 5% preference for vendors certifying that a majority of goods are produced in Nevada. Veteran-owned businesses may receive preferential consideration on contracts between $50,000-$500,000. The procurement allows for multiple vendor awards based on available tonnage, with pricing to be FOB Destination and including off-loading and stacking services. In this specific procurement, Tom Madole Trucking has been selected as the vendor, with a contract value of $336,000.00, subject to Board of Examiners approval. Strict security requirements are in place, including restrictions on vendors with ex-felons and comprehensive contraband policies. Vendors must submit quotes through the NevadaEPro system, with all deadlines calculated in Pacific Standard Time. Unsuccessful proposers have 11 days from the notice date to file an appeal under NRS 333.370. The procurement emphasizes local economic participation and adherence to detailed technical specifications for hay quality and delivery.