Airfield marking/cleaning, joint sealing and seal coating

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet's Division of Purchases on behalf of the Department of Aviation, is soliciting bids for a master agreement contract to provide airfield pavement maintenance services, specifically airfield marking/cleaning, joint sealing, and seal coating. The procurement encompasses work at multiple airports across two regions in Kentucky, with the master agreement organized by geographic region to allow vendors to bid for Region 1 (Districts 1-4), Region 2 (Districts 5-12), or both regions. Deliverables include temporary and permanent pavement markings in multiple colors (yellow, white, red, green, and black); airfield marking cleaning with bleach; crack and joint sealing for both asphalt and portland cement concrete pavements; and two-coat rubberized coal-tar emulsion seal coating applications. Contractors must comply with 2019 Kentucky Transportation Cabinet Standard Specifications for Road and Bridge Construction, FAA standards, and applicable ASTM testing requirements, and must notify airports seventy-two hours prior to beginning work. The Request for Bid was issued on December 22, 2023, with bids due by January 16, 2024, at 1:30 p.m. Eastern Time via electronic submission through the Kentucky Vendor Self Service (VSS) system. Evaluation criteria allocate 95 points to price (with the lowest bidder receiving maximum points) and 5 points to response time, and vendors must bid all line items within a selected region to be considered for award. The initial contract period runs from the award date through December 31, 2024, with four optional one-year renewal periods available, and pricing shall remain firm for the first twelve months with only one permitted price increase thereafter based on documented industry-wide cost changes.

The solicitation does not identify any specific set-asides or restrictions limiting responses to particular business types or disadvantaged enterprises, nor does it identify incumbent vendors or current contractors. Interested vendors must maintain general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with ACORD certificates required within ten days of award. All bidding entities must submit a Required Affidavit for Bidders, Offerors, and Contractors attesting compliance with Kentucky campaign finance laws, which must be notarized and remains valid for one year from execution. The minimum value for any individual delivery order is $10,000, with mobilization and demobilization costs considered incidental to the contract; however, the total contract value or budget range for this master agreement opportunity is not specified in the available procurement documents. Contractors failing to meet contracted completion dates are subject to penalties of $1,000 per day, and payment shall be made upon submission of proper invoices at stipulated prices for materials and services delivered and accepted.