Final_RFB_605_2400000310_1_SO_FORM.PDF

Document ID: RFB 605 2400000310 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Airfield marking/cleaning, joint sealing and seal coating

Date Issued:

12/22/2023 Record Date:

12/22/2023

Solicitation Closes Date:

01/16/2024 Time:

13:30

Solicitation No:

RFB 605 2400000310

Online Bidding Prohibited: No For Information Call:

Tiffany Kiser 502-782-3974

Bid Receiving Location:

KYTC Division of Purchases Bid Clerk 200 Mero Street 4th Floor Frankfort KY 40622

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2400000310 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Airfield marking/cleaning, joint sealing and seal coating

Comm Code Comm Description Manufacturer Model # Manuf Part #

95313 Aviation

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

*On this line, Bidders must enter $0.01 for price and zero (0) for delivery in the e-procurement system.* See attached document "How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf".

*ALL actual BID PRICES and Response TIME must be entered on attached "Bid Sheet" and submitted as an attachment in the e-procurement system.* *Please enter contact person, phone number, and email address on the bid sheet.* Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

Airfield marking/cleaning, joint sealing and seal coating

Shipping Information KYTC Department of Aviation

Capital City Airport 90 Airport Road Frankfort KY 40601

Billing Information KYTC Department of Aviation

Capital City Airport 90 Airport Road Frankfort KY 40601

Document ID: RFB 605 2400000310 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item Response Time Price

NEW – Vendor Self Service website has changed as of March 26, 2023.

The new link is https://vss.ky.gov.

Vendors will continue to use the same login credentials.

Instructions for How to Submit an Online Response are attached to this solicitation and also posted on the website.

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation. All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https:// finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-

HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS

AND CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD

SOLICITATION REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

In-person public bid readings have been discontinued by the KYTC Division of Purchases. We now offer public bid readings via telephone.

Any person wishing to hear a bid reading may call the conference line at 866-830-9434, Participant Code 21327950, at 3:00 pm, Eastern Time on the bid closing date.

Document Description Page 4

2400000310 Airfield marking/cleaning, joint sealing and seal coating https://vss.ky.gov https://vss.ky.gov https://vss.ky.gov https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

_____ VENDOR BID SHEET (Attached)

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.26)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

_____ CERTIFICATE OF INSURANCE (See Section 1.03)

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

The General Conditions and Instructions for Solicitations and Contracts shall be incorporated by reference in each solicitation and resulting contract. Therefore, it is the bidder's responsibility to access and read these General Conditions at: : https://finance.ky.gov/office-of-the-secretary/office-of-policy-and-audit/Pages/Finance-Policies.aspx scroll down to Procurement Services- Procurement , double click on the file named FAP 110-10-00 General Conditions and Instructions for Solicitations and Contracts or request a copy by contacting the KYTC Division of Purchases buyer named in Section 3.01. Every person submitting a bid to the Commonwealth shall be deemed to have assented to these conditions by the act of bidding.

Section 1 - Scope of Work - Service

1.00 - Specifications of Service Requirements

Except as provided herein, conform to all requirements of the Transportation Cabinet/Department of Highways' 2019 Standard Specifications for Road and Bridge Construction. Section references are to the Standard Specifications. The contractor shall notify the airport (provided in the delivery order) 72 hours prior to starting work to allow time for issuing a NOTAM (Notice to Air Mission). The contractor shall also be responsible for placing and maintaining runway closure markers supplied by the Department/Airport.

This placement will include the contractor supplying sufficient material to hold the runway closure markers in place. The contractor shall also have a radio to monitor the Unicom frequency. The frequency will be provided when delivery order is issued.

AIRFIELD MARKING SPECIAL NOTE

DESCRIPTION

This item shall consist of the preparation and painting of numbers, markings, and stripes on the surface of runways, taxiways, and aprons, in accordance with these specifications. Plan sheets will be provided with the delivery order, if required by the work. The terms “paint” and “marking material” as well as “painting” and “application of markings” are interchangeable throughout this specification.

Document Description Page 5

2400000310 Airfield marking/cleaning, joint sealing and seal coating https://finance.ky.gov/office-of-the-secretary/office-of-policy-and-audit/Pages/Finance-Policies.aspx https://finance.ky.gov/office-of-the-secretary/office-of-policy-and-audit/Pages/Finance-Policies.aspx

MATERIALS

Yellow and White Pavement Markings. Yellow and white pavement markings shall conform to Section 842 – Pavement Striping Paint of the current edition of the Kentucky Transportation Cabinet Standard Specifications for Road and Bridge Construction except as noted below.

Pavement Markings other than Yellow or White. Paint shall be waterborne in accordance with the requirements of paragraph a. below. Paint shall be furnished in accordance with Federal Standard No. 595.

Fed Std. No 595 Color Number Red 31136 Black 37038 Green 34108

Waterborne or solvent base black paint should be used to outline a border at least 6 inch wide around markings on all light colored pavements. Preformed thermoplastic markings shall have a non-reflectorized black border integral to the marking.

a. Waterborne. Paint shall meet the requirements of Federal Specification TT-PST-1952E, Type I. The non-volatile portion of the vehicle for all paint types shall be composed of a 100% acrylic polymer as determined by infrared spectral analysis.

Reflective media. Glass beads shall meet the requirements for Type I, Gradation A. Glass beads shall be treated with all compatible coupling agents recommended by the manufacturers of the paint and reflective media to ensure adhesion and embedment.

CONSTRUCTION METHODS

Weather limitations. The painting shall be performed only when the surface is dry and the stricter of either the manufacturer’s recommendations or when the surface temperature is at least 45°F and rising and the pavement surface temperature is at least 5°F above the dew point. Markings shall not be applied when the wind speed exceeds 10 mph unless windscreens are used to shroud the material guns.

Equipment. Equipment shall include the apparatus necessary to properly clean the existing surface, a mechanical marking machine, a bead dispensing machine, and such auxiliary hand-painting equipment as may be necessary to satisfactorily complete the job.

The mechanical marker shall be an atomizing spray-type or airless-type marking machine suitable for application of traffic paint. It shall produce an even and uniform film thickness at the required coverage and shall apply markings of uniform cross-sections and clear-cut edges without running or spattering and without over spray.

Preparation of surface. See Special Note for Airfield Marking Cleaning with Bleach. Immediately before application of the paint, the surface shall be dry and free from dirt, grease, oil, laitance, or other foreign material that would reduce the bond between the paint and the pavement. Prior to the application of any markings, the Contractor shall certify in writing that the surface has been prepared in accordance with the paint manufacturer’s requirements, that the application equipment is appropriate for the type of marking paint and that environmental conditions are appropriate for the material being applied. This certification along with a copy of the paint manufacturer’s surface preparation and application requirements must be submitted and approved by the Engineer prior to the initial application of markings.

Document Description Page 6 coating

Layout of markings. When existing pavement markings are not visible, the proposed markings shall be laid out in advance of the paint application. Glass beads shall be added to all white, yellow and red pavement markings unless otherwise noted. DO NOT ADD GLASS BEADS TO BLACK PAINT.

Plan sheets will be provided with the delivery order, if required by the work.

Application. Paint shall be applied at the locations and to the dimensions and spacing shown on the plans.

Plan sheets will be provided with the delivery order, if required by the work..

Paint shall not be applied until the layout and condition of the surface has been approved by the Engineer.

The edges of the markings shall not vary from a straight line more than 1/2 inch in 50 feet, and marking dimensions and spacings shall be within the following tolerances:

Dimension and Spacing Tolerance

36 inch or less ±1/2 inch greater than 36 inch to 6 feet ±1 inch greater than 6 feet to 60 feet ±2 inch greater than 60 feet ±3 inch

The paint shall be mixed in accordance with the manufacturer’s instructions and applied to the pavement with a marking machine at the rate of 115 ft2/gal max. The addition of thinner will not be permitted. A period of 30 days shall elapse between placement of a bituminous surface course or seal coat and application of the paint.

Prior to the initial application of markings, the Contractor shall certify in writing that the surface has been prepared in accordance with the paint manufacturer’s requirements, that the application equipment is appropriate for the marking paint and that environmental conditions are appropriate for the material being applied. This certification along with a copy of the paint manufactures application and surface preparation requirements must be submitted to the Engineer prior to the initial application of markings.

Glass beads shall be distributed upon the marked areas at the locations shown on the plans to receive glass beads immediately after application of the paint. Plan sheets will be provided with the delivery order, if required by the work. A dispenser shall be furnished that is properly designed for attachment to the marking machine and suitable for dispensing glass beads. Glass beads shall be applied at a minimum rate of 7 lbs / gallon of paint. The minimum glass bead application rate for Red and Pink paint 5 lbs / gallon of paint. Glass beads shall not be applied to black paint or green paint. Glass beads shall adhere to the cured paint or all marking operations shall cease until corrections are made.

The Contractor shall be responsible for ensuring that glass beads meet the following specifications:

Retroreflectivity (mcd/m2/lux)

White Yellow

300 mcd/m2/lux 175 mcd/m2/lux

The Contractor shall be responsible for measuring retroreflectivity with a portable retroreflectometer according to ASTM E1710 and the practices in ASTM D7585 shall be followed for taking retroreflectivity

Document Description Page 7 readings with a portable retroreflectometer and computing measurement averages. A van-mounted retroreflectometer may also be used.

If required by the work, temporary pavement markings shall be placed at one-third of the specified application rate. Glass beads and black borders are not required for temporary markings. Temporary pavement markings will be required prior to opening the taxiway and/or runway to aircraft traffic.

A period of 30 days shall elapse between placement of bituminous surface course and application of permanent markings. The permanent markings shall be applied at the full application rate with glass beads added as required.

All emptied containers shall be returned to the paint storage area for checking by the Engineer. The containers shall not be removed from the airport or destroyed until authorized by the Engineer.

Protection and cleanup. After application of the markings, all markings shall be protected from damage until dry. All surfaces shall be protected from excess moisture and/or rain and from disfiguration by spatter, splashes, spillage, or drippings. The Contractor shall remove from the work area all debris, waste, loose or unadhered reflective media, and by-products generated by the surface preparation and application operations to the satisfaction of the Engineer. The Contractor shall dispose of these wastes in strict compliance with all applicable state, local, and Federal environmental statutes and regulations.

METHOD OF MEASUREMENT

The quantity markings to be paid for shall be the number of square feet of painting in accordance with the specifications and accepted by the Engineer. Reflective media shall be considered incidental to the pavement marking.

BASIS OF PAYMENT

Payment shall be made at the respective contract price per square foot for painting. Reflective media shall be considered incidental to the respective item. This price shall be full compensation for furnishing all materials and for all labor, equipment, tools, and incidentals necessary to complete the item. The Vendor shall be paid upon the submission of the proper invoices to the receiving unit at the prices stipulated for the materials and services delivered and accepted. Payment will not be made for partial deliveries.

Payment will be made under:

Temporary Pavement Marking, Yellow – square feet

Temporary Pavement Marking, White – square feet

Pavement Marking, Yellow – square feet

Pavement Marking, White – square feet

Pavement Marking, Red – square feet

Pavement Marking Green – square feet

Pavement Marking, Black – square feet

Pavement Marking Layout – square feet

Document Description Page 8

TESTING REQUIREMENTS

ASTM D711 Standard Test Method for No-Pick-Up Time of Traffic Paint

ASTM D7585 Standard Practice for Evaluating Retroreflective Pavement Markings Using Portable Hand-Operated Instruments

ASTM E1710 Standard Test Method for Measurement of Retroreflective Pavement Marking Materials with CEN-Prescribed Geometry Using a Portable Retroreflectometer

ASTM E2302 Standard Test Method for Measurement of the Luminance Coefficient Under Diffuse Illumination of Pavement Marking Materials Using a Portable Reflectometer

ASTM G154 Standard Practice for Operating Fluorescent Ultraviolet (UV) Lamp Apparatus for Exposure of Nonmetallic Materials

MATERIAL REQUIREMENTS

ASTM D476 Standard Classification for Dry Pigmentary Titanium Dioxide Products

29 CFR Part 1910.1200 Hazard Communication

FED SPEC TT-B-1325D Beads (Glass Spheres) Retro-Reflective American Association of State Highway Transportation Officials (AASHTO) M247

Standard Specification for Glass Beads Used in Pavement Markings

FED SPEC TT-PST-1952E Paint, Traffic and Airfield Marking, Waterborne

FED STD 595 Colors used in Government Procurement

AC 150/5340-1 Standards for Airport Markings

AIRFIELD MARKING CLEANING with BLEACH SPECIAL NOTE

Perform Airfield Marking Cleaning with Bleach at areas as outlined in the delivery order and directed by the Engineer. The runway shall be closed when the contractor is with the runway safety area. The runway can be opened when cleaning of taxiway markings occurs outside of the runway safety area. The contractor shall have radios to monitor air traffic and shall move to a safe area in the event the runway is needed for an emergency.

A. Bleach Process

The contractor shall apply a bleach solution at dusk the evening prior to cleaning in an effort ensure the solution will not dry for at least 30 minutes. The solution shall be 10% Chlorinator and 90% water.

The Chlorinator active ingredient shall be 12.5% Sodium Hypochlorite. The machinery used to apply the Chlorinator shall consist of a 1,000 gallon tank with a high volume pump spraying the solution from a spray bar. The runway and taxiway markings shall be coated with approximately 2,500 gallons of solution.

B. Cleaning Process

An Ultra High Pressure Water Blaster with full vacuum recovery shall be utilized to clean the white and yellow markings on the runway and taxiways. The water blaster shall be operating between 4,000 and

Document Description Page 9

9,000 psi in an effort to remove the algae without disturbing the underlying markings. The contractor shall monitor to assure the beads are not being dislodged. Rinse any sediment left by the vacuum recovery system with fresh water. Approximately 7,500 gallons of water will need to be used for cleaning the runway and taxiway markings.

C. Measurement

The Department will measure Marking Cleaning with Bleach in Square Feet of surface cleaned.

D. Payment

Payment at the contract unit price per Square Foot of Marking Cleaning with Bleach shall be full compensation for all equipment, work, and material necessary to complete the operations described herein.

The Vendor shall be paid upon the submission of the proper invoices to the receiving unit at the prices stipulated for the materials and services delivered and accepted. Payment will not be made for partial deliveries.

SPECIAL NOTE FOR CRACK AND JOINT SEALING

I. Locations and an estimate of joints and cracks to be routed (or sawed in the case of JPC pavement), cleaned and sealed will be furnished to the Contractor through the issuance of a written Purchase Order.

A. All joints and cracks shall be sealed using hot applied modified crack sealant.

B. Contract pay items shall consist of:

1. Rout, Clean and Seal Cracks and/or Joints in Asphalt Pavement, Unit = Pounds

2. Saw, Clean and Seal longitudinal/transverse joints in JPC Pavement, Unit = Linear Feet

3. Saw, Clean and Seal random cracks in JPC pavement, Unit = Linear Feet

C. The joint and crack routing machine shall be capable of routing existing asphalt and concrete surfaces along and adjacent to the joint or crack. The machine shall be capable of following random cracks. The machine shall have an adjustable depth control and be capable of cutting width modification. Joints and cracks shall be routed 3/4 inch X 3/4 inch. No sealant material shall be placed until the joints and cracks have been cleaned of all loose dirt and material using a minimum of 125 psi/ 100 cfm air compressor. After routing and cleaning, all joints and cracks shall be heat lanced to clean and remove moisture. The heat lance shall be a LAB Model B or approved equal capable of producing air temperatures up to 2,500 F. Joints and cracks shall be inspected and approved by the Department prior to placing the sealant material. Final joint and crack cleaning and heat lancing shall not proceed in advance of sealing by more than 1/8 mile. The sealant container shall be a thermostatically controlled heated oil jacketed tank with the ability to agitate the sealant. Sealant shall be leveled or struck down with the use of a 3 inch disk attachment at the end of the wand applicator. Joints and cracks in PCC pavement less than 3/8 inch shall not be routed. Joints and cracks in asphalt pavements less than 1/4 inch shall not be routed. The overband width of the hot applied modified crack sealant shall not exceed 3 inches in width or 1/8 inch in height above the surrounding pavement unless directed by the engineer. Glenzoil 20 Plus, Crafco Detack or equal shall be sprayed on the placed sealant prior to opening to

Document Description Page 10 traffic at an application rate of approximately 1 gallon of Glenzoil 20 Plus/Crafco Detack per 50 gallons of sealant.

D. Perform work at any location within the Commonwealth of Kentucky as directed by the Department of Aviation.

II. MATERIAL AND EQUIPMENT SPECIFICATIONS

Hot applied polymer modified crack sealant: The hot pour liquid crack sealant shall contain 5.0% +/- 1/2% polyester fibers by weight of asphalt components (recycled fibers are not permitted). Hot applied polymer modified crack sealant shall meet ASTM D5167 as follows:

Fiber Properties

Type Polyester

Denier 3 to 5

Specific Gravity 1.38

Min. Melt Temp. 475 F

Tensile Strength 78,000 to 88,000 PSI

Elongation at Break 35 to 38%

Modified Sealant Material Properties

Cone Penetration, 77 F(ASTM D5329) 30 mm Max.

Safe Heating Temp. 400 F

Flexibility, 1", 90 bend, 10 sec. Pass @ 0 F

Ductility, 77 F 10 cm min.

Softening Point 200 F

Asphalt Compatibility (ASTM D5329) Pass

III. SAMPLING AND TESTING

Hot applied modified crack sealant shall be certified and/or sampled, tested, and accepted in accordance with the Department’s Sampling Manual. All rejected materials shall be acceptably corrected by the Vendor at no additional cost to the Department.

IV. PAYMENTS

The Vendor shall be paid upon the submission of the proper invoices to the receiving unit at the prices stipulated for the materials and services delivered and accepted. Payment will not be made for partial deliveries.

Document Description Page 11

SPECIAL NOTE FOR RUBBERIZED COAL-TAR EMULSION SEAL COAT

DESCRIPTION

This item shall consist of an application of two coats of coal-tar emulsion seal coat, with water and with or without mineral aggregate applied on an existing bituminous surface, in accordance with these specifications for the area shown on the plans. Plan sheets will be provided with the delivery order, if required by the work. The material is intended for use to rehabilitate and restore existing asphalt pavement surfaces and protect them from weathering. The material is capable of filling all voids and cracks, to prevent the loss of fines through oxidation, and is fuel-resistant.

MATERIALS

Aggregate. Aggregates, such as silica sand and boiler slog, must be washed, graded and free from dust.

Clay or other foreign contaminants. The aggregate must be angular and of medium grain fineness (AFS 50-70).

Bituminous Materials. The bituminous material shall be a coal-tar emulsion pavement sealer with latex additives meeting the all the requirements of ASTM D5727 and FAA P-631. Latex additives shall be per manufactures recommendations for high traffic areas (3-4 gallons per 100 gallons). All mix designs shall be for high traffic areas. The sealer shall be The Brewer Company, Spec Cote or equal.

COMPOSITION AND APPLICATION

Composition. The seal coat shall consist of a mixture of coal-tar emulsion, latex additive, water and aggregate in the proportions as required.

Job Mix Formula.

TABLE 1.

COMPOSITION OF

MIXTURE Gallons of Water per Gallon of Emulsion

Latex Additive per Gallon of Emulsion

Aggregate Lbs. Application Rate

Gallons per Square Yard

As recommended for high traffic lanes

(not to exceed 50%)

3-4 0-400 (1st coat) 100-400 (2nd coat)

0.15 (1st coat) 0.12 (2nd coat)

Application Rate. The coal-tar emulsion seal coat shall be applied in two coats. The predetermined formulation and application rate shall be verified during placement of the test section and shall be within the limits shown in Table 1 and shall be within 10% of the application rates as prescribed in Table 1.

Document Description Page 12

CONSTRUCTION METHODS

Weather Limitations. The seal coat shall not be applied when the surface is wet or when the humidity or impending weather conditions will not allow proper curing nor when the atmospheric or pavement temperature is 50° F (10 degrees C), unless otherwise directed by the Engineer.

Equipment and Tools. The Contractor shall furnish all equipment, tools, and machinery necessary for the performance of the work. All methods employed in performing the work and all the equipment, tools and machinery used for handling materials and executing any part of the work shall be subject to the approval of the Engineer before the work is started.

a. Distributors. Distributors or spray units used for the spray application of the seal coat shall be self-propelled and capable of uniformly applying (0.05 to 0.55) gallons per square yard (0.23 to 2.5 liters per square meter) of material over the required width of application. Distributors shall be equipped with removable manhole covers, tachometers, pressure gauges, and volume-measuring devices. A hand squeegee shall be used to apply seal coat adjacent to concrete and buildings enough to prevent over spray from getting on them.

The mix tank shall have a mechanically powered mixer with sufficient power to move and homogeneously mix the entire contents of the tank.

The distributor shall be equipped with a positive displacement pump or pressurized so that a constant pressure can be maintained on the mixture to the spray nozzles.

b. Mixing Equipment. The mixing machine shall have a continuous flow mixing unit capable of accurately delivering a predetermined proportion of emulsion, water and aggregate and of discharging the thoroughly mixed product on a continuous basis. The mixing unit shall be capable of thoroughly blending all ingredients together and discharging the material to the spreading/ application equipment.

c. Spreading Equipment. Attached to the spreading/application machine shall be a mechanical-type squeegee distributor, equipped with flexible material in contact with the surface to prevent loss of seal coat from the spreader box. It shall be maintained to prevent loss of seal coating on varying grades and adjusted to assure uniform spread. There shall be a lateral control device and a flexible strike-off capable of being adjusted to lay the seal coating at the specified rate of application. The spreader box shall be kept clean; coal-tar emulsion and aggregate build-up on the box shall not be permitted.

d. Calibration. The Contractor shall furnish all equipment and materials and labor necessary to calibrate the mixing equipment. It shall be calibrated with water to assure that it will produce a mix that conforms to the job mix design. A copy of the calibration test results shall be furnished to the Engineer.

Cleaning Existing Surface. Prior to placing the seal coat, the surface of the pavement shall be clean and free from dust, dirt, or other loose foreign matter, grease, oil, or any type of objectionable surface film. Vegetation shall be trimmed at the pavement edges. The existing surface and/or cracks shall be cleaned with wire brushes and a power blower. Where vegetation exists in cracks, the vegetation shall be removed and the cracks cleaned to a depth of at least two inches where practical. Cracks shall then be air blown vertically. Those cracks shall be treated with a concentrated solution of a herbicide approved by the Engineer. Pavement areas that have been subjected to fuel or oil spillage shall be wire brushed and

Document Description Page 13 blown clean to remove any dirt accumulations. The areas shall then be primed with a synthetic resin to prevent the seal coat from debonding.

Application of Seal Coating. The seal coat shall be applied at a uniform rate with a distributor spray unit or squeegee applicator at the rate determined in Table 1. The mixing sequence of the various components shall be coal tar emulsion, water and aggregate. After all constituents are in the mixer, the mixing shall continue until it produces a smooth, free-flowing homogeneous mixture of uniform consistency. Slow mixing shall be continuous from the time the emulsion is placed into the mixer until the seal coating is applied by distributor truck or application equipment. During the entire mixing process, no breaking, segregating, or hardening of the emulsion, nor balling, lumping, or swelling of the aggregate shall be permitted.

When a spreader box is used, a sufficient amount of seal coat shall be fed in the spreader box to keep a full supply against the full width of the squeegee, so that complete coverage of all surface voids and cracks is obtained.

In areas inaccessible to equipment, the seal coating may be applied by means of a hand squeegee.

Upon completion of the work, the seal coat shall have no pin holes, bare spots or cracks through which liquids or foreign matter could penetrate to the underlying pavement. The finished surface shall present a uniform texture, void of ridges or excessive seal coating buildup. Each application shall be allowed to dry thoroughly before the next coat is applied.

Curing. The mixture shall be permitted to dry for a minimum of eight (8) hours after the final application before opening to traffic and shall be sufficiently cured to drive over without damage to the seal coat. Any damage to the uncured mixture will be the responsibility of the Contractor.

Handling. The mixture shall be continuously agitated from the initial mixing until its application on the pavement surface. The distributor or applicator, pumps and all tools shall be maintained in satisfactory working condition.

QUALITY CONTROL

Contractor’s Certification. The Contractor shall furnish the coal tar emulsion manufacturer's certification that each consignment of coal tar emulsion shipped to the project meets all pertinent requirements. The certification shall also indicate the solids and ash content of the emulsion, and the date the tests were conducted. The manufacturer's certification for the emulsion shall not be interpreted as a basis for final acceptance. Any certification received may be subject to verification by testing samples received for project use, at the Contractor’s expense.

Quality Assurance. This project shall be subject to a Pre-Construction meeting. The Contractor is responsible for quality control.

Warranty. Contractor shall furnish a one-year warranty on materials and labor, to cover any failure of the coal-tar system due to materials or workmanship, excluding any normal wear and tear or misuse, and excluding mechanical, base failure, reflective cracking and areas over fresh resilient joint and crack seal materials.

Document Description Page 14

METHOD OF MEASUREMENT

The quantity of coal-tar sealer to be paid for will be determined by measurement of the square yards for two coats actually constructed and accepted by the Engineer as complying with the plans and specifications. Plan sheets will be provided with the delivery order, if required by the work.

BASIS OF PAYMENT

Payment shall be made at unit price for the two coats of the coal tar emulsion mixture (each coat is not a separate measurement). These prices shall fully compensate the Contractor for furnishing all materials, and for all labor, equipment, tools, and incidentals necessary to complete the items. The Vendor shall be paid upon the submission of the proper invoices to the receiving unit at the prices stipulated for the materials and services delivered and accepted. Payment will not be made for partial deliveries.

Payment will be made under:

Rubberized Coal-Tar Emulsion Seal Coat – per square yard

The minimum value for a Delivery Order placed against this contract shall be $10,000.00. The minimum value may be adjusted if mutually agreed upon by the Engineer and the Vendor. Mobilization/ Demobilization shall be incidental.

When applicable, the Vendor shall notify the Engineer seventy-two (72) hours prior to beginning work.

Notify the Engineer upon the completion of a Delivery Order. The Engineer will conduct a final inspection for the work and review striping retroreflectivity test results.

1.01– Insurance Requirements

The successful bidder shall be responsible for maintaining this coverage through the entire contract term:

1. Contractor’s General Liability Insurance with limits of liability of $1,000,000.00 per occurrence.

2. Kentucky worker's compensation insurance in accordance with the requirements of KRS 45A.480 and KRS Chapter 342.

The successful bidder shall furnish an ACORD Certificate within ten (10) days of notice of intent to award with:

A. The certificate holder listed as:

Kentucky Transportation Cabinet Division of Purchases 4th Floor East 200 Mero Street Frankfort, KY 40622

B. The Endorsement indicating the Commonwealth and its agents as an Additional Insured for the contract resulting from this solicitation.

C. The contract number in the Description of Operations box.

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Failure to furnish said certificates or to indicate the contract number shall be grounds for cancellation of the contract.

The successful bidder shall provide an up-to-date copy of the certificate upon renewal of the policy.

Failure to do so shall result in cancellation of the contract.

The insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced in coverage limits, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the agencies.

The insurance coverage shall be in compliance with the laws of the Commonwealth of Kentucky and shall be placed with a licensed resident or non-resident agent who represents insurance companies authorized to do business in Kentucky. A list of authorized companies can be found at http://insurance.ky.gov/ company. Failure to meet this requirement may result in the bid being deemed non-responsive.

The insurer shall have an AM Best rating of B+ or higher. Visit www.ambest.com for verification. Failure to meet this requirement may result in the bid being deemed non-responsive.

Section 2 - Terms and Conditions of the Contract

2.00 – Scope of the Contract

The Kentucky Transportation Cabinet Division of Purchases issues this solicitation on behalf of the Department of Aviation to award a master agreement contract for: Airfield Pavement, Crack Sealing, Seal Coating and Striping.

2.01 - Contract Components and Order of Precedence

The Commonwealth’s acceptance of the offer indicated by the issuance of an Award by the KYTC Division of Purchases shall create a valid Master Agreement consisting of the following:

1. The written Master Agreement between the Parties;

2. Any Addenda to the Solicitation;

3. Any provisions of the Solicitation and all attachments thereto;

4. The Bidder’s response to the Solicitation, and

5. The Kentucky Revised Statutes KRS 45A.

In the event of an inconsistency between provisions of the solicitation, the inconsistency shall be resolved by giving precedence in the following order: (a) the Specifications; (b) other provisions of the Solicitation, whether incorporated by reference or otherwise; (c) Contract or Master Agreement Terms and Conditions;

(d) FAP 110-10-00 – General Conditions and Instructions for Solicitations and Contracts.

2.02 - Initial Contract Period

The Master Agreement will be for the initial period beginning upon award and expiring 12/31/24.

2.03 - Optional Renewal Period

This Master Agreement may be extended at the completion of the initial contract period for four (4) additional one-year periods. This extension must have the written approval of the vendor and the KYTC Division of Purchases. The Commonwealth of Kentucky reserves the right to renegotiate any terms and/ or conditions as may be necessary to meet requirements for the extended period. The vendor will be advised of any proposed revisions prior to the renewal periods. In the event proposed revisions cannot be agreed upon, either party shall have the right to withdraw without prejudice from either exercising the option or continuing the contract in an extended period.

2.04 - Divisions/Agencies to Be Served

This contract shall be for use by the following Divisions/Agencies of the Kentucky Transportation Cabinet:

Department of Aviation

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2400000310 Airfield marking/cleaning, joint sealing and seal coating http://insurance.ky.gov/company http://insurance.ky.gov/company http://www.ambest.com

No shipments or services are authorized until an official Delivery Order has been fully processed by an authorized agency.

2.05 - Quantity Basis of Contract

Any and all quantities mentioned in this solicitation are purely estimates and are not to be implied nor inferred as being guarantees. The State is obligated to buy only that quantity needed by its agencies during the term of the contract. Requirements may exceed the quantities shown and the contractor will be required to furnish all requirements shown on Delivery Orders dated during the life of the contract.

2.06 - Exception to Required Use of Contract

The establishment of this Master Agreement is not intended to preclude the use of similar products when requested by the agency. The Commonwealth of Kentucky reserves the right to acquire large requirements through other competitive processes.

2.07 - Basis of Price Revisions

PRICE ADJUSTMENTS: Unless otherwise specified, the prices established by the Master Agreement shall be firm for the contract period subject to the following:

A. Price Increases: A price increase will not be allowed during the first twelve (12) months of the contract.

Only one price increase will be allowed during the contract period. The price increase must be based on industry wide price changes. The contract holder must request in writing a price increase at least thirty

(30) days prior to the effective date, and shall provide firm proof that the price increase(s) is justified. The KYTC Division of Purchases may request additional information or justification. If the price increase is denied, the contract holder may withdraw from the contract without prejudice upon written notice and approval by the KYTC Division of Purchases. Notice of withdrawal must be provided a minimum of forty-five (45) days prior to the effective date however the vendor must continue service at the contract prices until a new contract can be established (usually within sixty (60) days).

B. Price Decreases: The contract price shall be reduced to reflect any industry wide price decreases. The contract holder is required to furnish the KYTC Division of Purchases with notice of any price decreases as soon as such decreases are available.

C. Extended Contract Periods: If the contract provides for an optional renewal period, a price adjustment may be granted at the time the contract is renewed, subject to price increase justification as required “A.

Price Increases”. One (1) additional price increase may be granted during the extended contract period.

This price increase will not be allowed during the first six (6) months of the extended contract period and will be subject to the conditions in “A” above.

2.08 - Addition or Deletion of Items or Services

The KYTC Division of Purchases reserves the right to add new and similar items, with the consent of the vendor, to the contract. If an addition is agreeable to both parties, the KYTC Division of Purchases will issue a Modification. Until such time as the vendor receives a Modification, the vendor shall not accept Delivery Orders from any agency referencing such items or services.

2.09 - Changes and Modifications to the Contract

During the period of the contract, a modification shall not be permitted in any of its conditions and specifications, unless the contractor receives electronic or written approval from the KYTC Division of Purchases. If the contractor finds at any time that existing conditions make modification in requirements necessary, the contractor shall report the matter promptly to the KYTC Division of Purchases for consideration and decision. All contract modifications shall be subject to the provisions of 200 KAR 5:311.

2.10 - Reduction in Contract Worker Hours/Employee Furlough

The Kentucky General Assembly may allow for a reduction in contract worker hours in conjunction with a budget balancing measure for some professional and non-professional service contracts. If under such authority the agency is required by Executive Order or otherwise to reduce contract hours, the contract will be reduced by the amount specified in that document. The reduction of hours may be applicable to those contract workers that provide a service in state government buildings on a regularly scheduled basis, such as janitorial, security guard, mailing services, and food services. These services will be

Document Description Page 17 reduced in hours only in those circumstances where the buildings will be closed. A notification will be sent to the contract holder in advance of any scheduled reduction in contract hours.

2.11 - Basis of Shipment

Quotations of unit prices on this solicitation shall be F.O.B. Destination Freight Prepaid and Allowed to the receiving agency. The vendor shall be fully responsible for all shipments and freight charges involved to the ordering agency. The responsibility for filing freight claims lies with the vendor.

2.12 Delivery Orders for Services

No services are authorized until an official Delivery Order has been fully processed by an authorized agency or payment has been made via Pro-Card.

Penalties assessed for delays in response or completion time will be calculated based on the date of the Delivery Order and the response/completion time stated in Section 2.13

Payment shall be made against the actual quantities of work performed. The Delivery Order shall be modified to adjust quantities if needed.

Any work assigned prior to contract expiration will be considered cancelled if the work has not been initiated at the time of expiration. There will be no claim for damages allowed by reason of cancellation thereof.

If additional time is needed to complete assigned work, please send a request to the Division of Purchases two weeks prior to expiration date. Per Section 2.28, this extension shall not exceed ninety

(90) days.

2.13 - Notices

The Division of Purchases Buyer identified below shall be the sole point of contact throughout the procurement process. All communications, oral and written (regular, express, or electronic mail) concerning this procurement shall be submitted to:

Tiffany Kiser

Division of Purchases

Kentucky Transportation Cabinet

Phone: 502-564-4630

E-mail: Tiffany.Kiser@ky.gov

From the issue date of this solicitation until a Contractor(s) is selected and the selection is announced, Offerors are not permitted to communicate with any Commonwealth staff concerning this solicitation

After the award of a contract, all programmatic communications are to be made to the Agency Contact Person identified in the contract document with a copy to the Division of Purchases Buyer.

After the Award of a contract, all communications of a contractual or legal nature are to be made to the KYTC Division of Purchases Buyer.

2.14 – Response

Response at the earliest possible date is desired. See attached bid sheet to indicate Response time.

The Vendor agrees that when delivery is not made within the contracted due date, $1,000.00 per day shall be deducted from the Vendor’s invoice for each day the Vendor fails to meet the contracted delivery date.

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The Vendor is not responsible for, and shall not be penalized for delays in its delivery when caused by factors or events outside Vendor’s control, including but not limited to acts or omissions of the Commonwealth or third parties, acts of civil or military authority, civil disturbance, war, terrorism, pandemics, explosions, fire, floods, tornadoes or other natural disasters or acts of God.

2.15 - Inspection

All supplies, equipment and services shall be subject to inspection or tests by the Commonwealth prior to acceptance. In the event supplies, equipment or services are defective in material or workmanship or otherwise not in conformity with specified requirements, the Commonwealth shall have the right to reject the items or services or require acceptable correction at the vendor’s expense.

2.16 - Invoices

Invoices, if required, shall be prepared and transmitted to the agency receiving the goods or services.

One copy shall be marked "original" unless otherwise specified. Each invoice shall contain at least the following information:

a. Contract and Delivery Order number;

b. Item numbers;

c. Description of supplies or services;

d. Sizes;

e. Quantities;

f. Service Dates;

g. Unit prices; and

h. Extended totals.

2.17 - Payments

The vendor shall be paid, upon the submission of proper invoices to the receiving agency at the prices stipulated for the supplies delivered and accepted, or services rendered. Unless otherwise specified, payment will not be made for partial deliveries accepted. Payments will be made within thirty (30) working days after receipt of goods and vendor’s invoice in accordance with KRS 45.453 and KRS 45.454. A penalty payment of one percent (1%) per month shall be added to the amount due the vendor for each full or partial month that the payment exceeds 30 working days.

2.18 - Vendor’s Report

The vendor(s) may be asked to furnish the KYTC Division of Purchases, a report showing volume which has been sold to the Commonwealth and its using agencies each six (6) months of the contract period.

The report will include political subdivisions and university purchases. This report may be the vendor’s computer printout sheet or form. This shall apply to all items, which are to become a part of this contract.

This report must reference usage by brief description, product number or other format designated by the KYTC Division of Purchases.

2.19 - Post Contract Agreements

The Master Agreement shall represent the entire agreement between the parties. Prior negotiations, representations, or agreements, either written or oral, between the parties hereto relating to the subject matter hereof shall be of no effect upon this contract. Unless, contractually provided, the Commonwealth shall not be required to enter into nor sign further agreements, leases, company orders or other documents to complete or initiate the terms of the contract. Any such documents so obtained will be non-binding on the State and be cause for breach of contract.

2.20-Subcontracts

The contractor is permitted to make subcontract(s) with any other party for furnishing any of the work or services herein. The contractor shall be solely responsible for performance of the entire contract whether or not subcontractors are used. The Commonwealth shall not be involved in the relationship between the prime contractor and the subcontractor. Any issues that arise as a result of this relationship shall be resolved by the prime contractor.

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