Aircraft Support Systems Operation and Maintenance Services

The City of Houston is soliciting proposals for comprehensive Aircraft Support Systems Operation and Maintenance Services at George Bush Intercontinental Airport (IAH) through Request for Proposals RFP-2025-0046, with a proposal due date of May 14, 2026. The procurement encompasses preventive, predictive, and corrective maintenance services for passenger boarding bridges, ground power units, preconditioned air systems, potable water systems, HVAC equipment, and related support systems. The successful contractor must perform all work in accordance with Original Equipment Manufacturer (OEM) standards and provide inspections, repairs, equipment cleaning, warranty administration, emergency response capabilities, and detailed recordkeeping through Houston Airport System's (HAS) Enterprise Asset Management System (EAMS). The contractor is required to employ trained, qualified personnel and designate a dedicated Project Manager to oversee all operations and ensure compliance with safety and regulatory requirements. Key deliverables include maintaining system functionality through scheduled maintenance activities, responding to emergency service requests to minimize airport operational disruption, and administering equipment warranties while documenting all activities in the EAMS platform. The City of Houston will provide utilities, limited storage space, and selected equipment, while the contractor must supply all necessary tools, parts, and operational resources to execute the full scope of work. The RFP process has included a pre-proposal meeting with a sign-in sheet for prospective bidders, and the City has issued six clarification letters addressing bidder questions; prospective contractors are required to complete a pre-registration form for a mandatory site tour of IAH facilities to familiarize themselves with the equipment and operational environment before proposal submission.

The RFP documents provided do not explicitly identify set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted vendor categories, nor do they specify an incumbent contractor or current service provider for this contract. The solicitation requires integration with Houston Airport System's existing Enterprise Asset Management System (EAMS) for all recordkeeping and documentation purposes, necessitating contractor familiarity with this platform and commitment to data management protocols established by HAS. The documents include supporting operational plans, including an Emergency Operation Plan and an Inclement Weather Plan, which the contractor must follow to maintain service continuity during adverse conditions and emergency situations. Additionally, the RFP package includes a Sample Contract, multiple appendices (Appendix I through VI), and an amendment to Appendix 1 (revised March 26) that establish the contractual framework and detailed requirements for service delivery. The specific contract award value, contract duration, renewal options, and detailed pricing structure are not accessible in the provided document excerpts, as several files require JavaScript enablement on the Beacon Bid platform for full content viewing; interested bidders must access the complete RFP documentation through www.beaconbid.com to obtain comprehensive financial terms and all material contract conditions.