Air Conditioning Units and Parts

The Texas Commission on Environmental Quality (TCEQ) is conducting a Request for Bid (RFB) numbered 582-25-07930 for Air Conditioning Units and Parts, specifically targeting repair parts and units for their Air Monitoring Network sites. The procurement seeks eight Bard electrical HVAC units, including 5kW electric heat wall-mount package units with specific technical requirements such as 230V, single-phase configuration, and J-Controls. Detailed specifications mandate units with cooling capacities between 13,000-17,400 BTUs, mandatory Energy Efficiency Ratio (EER) certification, and factory-installed electric heat strips in beige or buckeye gray baked enamel finish. The bid is due on June 4, 2025, at 2:00 PM CST, with potential bidders required to submit any questions by May 28, 2025, at 12:00 PM CST. Electronic bid responses can be submitted to TCEQebid@tceq.texas.gov, and the primary contact for clarification is Mark Guerrero, reachable at mark.guerrero@tceq.texas.gov or 512-239-0689.

The solicitation includes multiple preference options for Texas-based vendors, including preferences for goods produced in Texas and services provided by Texas service-disabled veterans. Vendors must possess an Employer Identification Number (EIN) and comply with various state regulations, including certifications that they do not boycott specific entities and are not listed as doing business with restricted countries or organizations. While no specific incumbent vendors are mentioned, the procurement requires vendors to demonstrate compliance with cybersecurity training, security controls, and disaster recovery planning. The bid includes a minimum five-year limited parts warranty requirement and allows for TCEQ-approved equivalent units. Though no explicit budget range is provided, the specification allows for potential cost adjustments based on installation complexities, particularly if proposed units do not precisely match existing infrastructure openings. Vendors must also provide detailed documentation including DUNS numbers and federal identification details to be considered for the contract.