Air Conditioner Rental with Electrical Leads and Ducting

Menard Correctional Center is seeking rental bids for air conditioning equipment with electrical leads and ducting, with proposals due July 10, 2026.

The scope covers a temporary air conditioning unit complete with electrical leads and ducting necessary for installation and operation at the facility. The rental arrangement is flexible in duration with potential extension based on operational requirements. The vendor must assume responsibility for equipment delivery, installation, maintenance, and removal upon contract termination or expiration.

Illinois state contracting terms and conditions apply. The vendor must maintain general commercial liability insurance of $1 million per occurrence with $2 million annual aggregate, auto liability of $1 million per occurrence, and workers' compensation as required by law. Prevailing wage requirements apply where applicable. The vendor must obtain prior written approval before engaging any subcontractors. Invoices are due by July 31 following the service year. Books and records must be retained for three years (or five years if federal funds are used). The State retains sole and exclusive ownership of all work product unless otherwise agreed in writing. The contract is subject to Illinois law and the Illinois Freedom of Information Act, with disputes resolved exclusively through the Illinois Court of Claims. The State reserves the right to terminate for cause immediately or for convenience with thirty days' notice, and may suspend or terminate if appropriated funds become unavailable.