AGR-ISF B and G-Mini Excavator

The Illinois Department of Agriculture's Bureau of Springfield Building and Grounds is seeking to procure a mini excavator through a small purchase procurement method. The specific equipment sought is a Cat 303.5 CR Mini Excavator or an equivalent alternative, with detailed technical requirements including air conditioning, push-button start system, LED lighting, vinyl seat under a canopy, steel tracks, and specific hydraulic system specifications. The contract will have an initial term from execution through August 25, 2025, with a maximum total contract term not exceeding ten years. Vendors must provide comprehensive manufacturer specifications if proposing an alternative excavator, and all products must be new and not refurbished. The procurement is specifically for St. Clair County, with a due date of May 14, 2025, and requires vendors to provide a minimum one-year warranty on non-consumable parts. Key requirements include handling all shipping and insurance costs, ensuring parts and service availability within Illinois, and compliance with prevailing wage laws and anti-discrimination provisions.

The procurement opportunity includes a Small Business Set-Aside Program Waiver, which was approved after no small business vendors submitted offers for the solicitation. The estimated dollar amount for the procurement is $49,000, with the procurement identified by BidBuy BID Number 47708 and NIGP Code 760-90. No subcontractors are permitted under this contract, and the Illinois Department of Agriculture will be responsible for payment. The procurement was initiated by Leke Hoxha, an Executive II at the Agriculture Department, with contact information provided for potential inquiries. The Small Business Set-Aside Program Waiver was approved by both the Designated Agency (Michelle Grimsley) and the State Procurement Officer (Abigail K Bailey), allowing the procurement to proceed outside standard small business set-aside program guidelines. The contract aims to enhance efficiency and safety for excavation, grading, and utility work in space-limited environments, with the primary objective of acquiring a reliable and versatile mini excavator for the department's operational needs.