Questions and Answers-ISF B and G-Mini Excavator.docx

The document is a Questions and Answers addendum for the Illinois Department of Agriculture's Bureau of Springfield Building and Grounds procurement of a mini excavator, specifically BidBuy Bid Number 47708. The procurement seeks a Cat 303.5 CR Mini Excavator or equivalent, with specific requirements including rubber tracks, and mandatory attachments such as a thumb, hammer, and extend-a-hoe. The solicitation includes specifications for bucket sizes (1' tooth, 2' smooth, and 4' grade buckets) and is targeted for St. Clair County, with a response due date of May 14, 2025. The contract will have an initial term from execution through August 25, 2025, with a maximum total contract term not exceeding ten years.

The procurement has an estimated value of $49,000 and includes a Small Business Set-Aside Program Waiver, which was approved after no small business vendors submitted offers. The contract requires vendors to provide comprehensive manufacturer specifications for alternative excavators, ensure all products are new, and offer a minimum one-year warranty on non-consumable parts. Key requirements include handling all shipping and insurance costs, maintaining parts and service availability within Illinois, and complying with prevailing wage laws and anti-discrimination provisions. No subcontractors are permitted, and the Illinois Department of Agriculture will be responsible for payment, with the procurement initiated by Leke Hoxha, an Executive II at the Agriculture Department.