AGR-ISF B and G-Electrical Supplies

The Illinois Department of Agriculture's Bureau of Building and Grounds is seeking a vendor to provide an indefinite quantity of electrical equipment and supplies through a competitive solicitation. The procurement, designated as Contract AGR-ISF B and G-Electrical Equipment and Supplies B-46001, will cover a comprehensive range of electrical components including boxes, connectors, receptacles, switches, lighting fixtures, light bulbs, conduit, breakers, fire alarm parts, and batteries. The contract will run from March 18, 2025, to March 17, 2029, with quantities listed as estimates rather than guarantees. Vendors must provide pricing for items on a provided Core List and offer percentage discounts from their published price lists for items not included. Key deliverables include F.O.B. destination pricing with transportation and handling included, the ability to handle product returns and replacements within ten working days, and the capability to maintain consistent pricing with potential adjustments after the first year if cost increases exceed 5%. The bid was posted on January 3, 2025, with proposals due by January 28, 2025, and all submissions must be made electronically in accordance with CPO Notice 2023.12.

The procurement includes significant Business Enterprise Program (BEP) requirements, with an aspirational goal of awarding not less than 30% of the contract value to businesses certified as owned and controlled by minorities, women, and persons with disabilities. Vendors must submit a detailed Utilization Plan demonstrating their commitment to these goals, either through self-performance as a certified BEP vendor, subcontracting with certified vendors, or documenting good faith efforts to meet the goals. Vendors must also complete several mandatory disclosure forms, including the Vendor Disclosure (Forms A), IPG Active Registered Vendor Disclosure (Forms B), and provide proof of active registration in the Illinois Procurement Gateway. The contract requires vendors to maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, with no subcontracting permitted. While specific budget ranges are not explicitly stated, the comprehensive master list suggests a substantial procurement with hundreds of electrical items across multiple categories. Vendors must also be prepared to provide documentation justifying any price adjustments and comply with all state procurement regulations.