AGR-FSAP-New Acclaim System USA Herds

The Illinois Department of Agriculture, Division of Food Safety and Animal Protection is conducting a small purchase procurement with sole source conditions through BidBuy bulletin B-51805 for software maintenance and support services related to the USA Herds and VET-CVI systems from Acclaim Systems, Inc., a vendor certified and approved by the National Association of State Departments of Agriculture (NASDA). The procurement encompasses software maintenance, problem resolution, and implementation services for both the USA Herds software system and the VET-CVI software system, with the contract commencing on July 1, 2026, and ending on June 30, 2027, with a maximum total term not exceeding ten years including initial term, renewal terms, and extensions. The vendor must submit separate pricing for USA Herds Annual Maintenance and VET-CVI Annual Maintenance on the BidBuy platform, with pricing established as firm rather than estimated. Services are to be performed in the United States unless otherwise disclosed and approved by the State, and no subcontractors are permitted under this contract. The contract is subject to Illinois Prevailing Wage Act requirements for service contracts and includes standard Illinois certifications and compliance requirements. Invoices must be submitted by July 31 of each contract year for work performed through June 30, with payment in accordance with the State Prompt Payment Act. The due date for submission is April 24, 2026, with the posting date of April 22, 2026.

This procurement contains no documented small business set-asides, minority-owned business participation, women-owned business participation, disability-owned business participation, or veteran-owned small business requirements, meaning any qualified vendor meeting the stated requirements may respond. The incumbent vendor is Acclaim Systems, Inc., which is the sole source vendor for this procurement. The contract may be partially or wholly funded with federal funds, with specific percentages and amounts to be communicated to the awarded vendor in the notice of intent to award. The contract document does not specify an explicit award value or budget range; however, the maximum contract amount will be entered by the State prior to execution on the BidBuy platform. Bidders should note that this sole source procurement is structured specifically for continuation of existing USA Herds and VET-CVI software systems infrastructure, requiring integration with the State's current technology environment.