AGR-DQ B and G-Equipment Repair and Maintenance

The State of Illinois Department of Agriculture, through Piatt County, is seeking qualified vendors to provide equipment repair and maintenance services for the Du Quoin Building and Grounds facility under an Invitation for Bid (IFB) solicitation with a posted date of December 15, 2025, and a deadline for bid submission of January 6, 2026. The procurement encompasses repair and maintenance of heavy agricultural equipment owned by the Agency, including tractors, loaders, graders, and implements manufactured by John Deere, New Holland, Kubota, Caterpillar, Case, Ditch Witch, and Takeuchi. Vendors must furnish all equipment, labor, and parts necessary for repairs and may quote on all equipment listed or select specific brands and models based on their capabilities. This is a time and materials contract with regular hourly rates for Monday through Friday service from 7:30 a.m. to 4:00 p.m. CDT and emergency rates at one and one-half times the hourly rate for all other hours, with vendors required to provide cost estimates within forty-eight hours of equipment inspection at no charge and obtain written approval before commencing repairs. The contract has an initial term commencing July 11, 2026, and ending July 10, 2028, with a maximum total term not to exceed ten years including any renewal terms and extensions. Qualified vendors must be established businesses with at least three years of documented experience in repairing agricultural tractors and heavy equipment, possess proper training and required equipment, and maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law; no subcontractors are permitted.

No specific set-aside designations for disadvantaged enterprises, small businesses, or other restricted vendor categories are identified in the available solicitation documents, though the standard Illinois Business Preference and Domestic Product Preference provisions may apply to eligible bidders. The solicitation documents do not identify any incumbent vendors or current contractors for this equipment repair and maintenance service. Prices shall remain firm for the first year of the contract, and after the initial year, any price increases exceeding five percent require written proof and Agency approval, with no increase allowable for overhead or profit. The contract contains no guaranteed minimum quantity of orders, and the total estimated cost and potential award value are not specified in the available procurement materials. All bids must be submitted electronically through the BidBuy system by the January 6, 2026, deadline, with vendors required to complete and submit all mandatory disclosure forms, including the Vendor Disclosure form or IPG Active Registered Vendor Disclosure form depending on their registration status, along with the standard Invitation for Bid Offer form and confirmation of compliance with all solicitation requirements. The contract is contingent upon appropriation of funds by the Illinois General Assembly.